Tender Title: Rate Contract for Hiring of Vehicles

Reference Number: GEM/2025/B/6170316
Issuing Authority/Department: Airports Authority of India (AAI), Ministry of Civil Aviation

The Rate Contract for Hiring of Vehicles aims to establish a contractual agreement for the provision of vehicle hire services on an as-needed basis. This contract, intended for a period of two years, is expected to cater primarily to MVI Airport Ayodhya. This initiative is part of the Airports Authority of India’s continuous efforts to enhance operational efficiency while maintaining economic viability.

Scope of Work and Objectives

The primary objective is to ensure the availability of a variety of vehicles for official transportation, meetings, and emergency services. The successful bidder will be expected to provide a fleet of vehicles that meet specified technical requirements, ensuring both safety and comfort for passengers. The contract will cover a total quantity of 431 vehicle hire instances over the period of the agreement.

Eligibility Criteria

Bidders must meet certain eligibility criteria which include, but are not limited to, being a registered entity with the necessary licenses to operate vehicle hire services. Companies must have experience in supplying vehicles to government departments or reputable private enterprises and should comply with safety and regulatory standards.

Technical Requirements

Proposals must outline the types of vehicles available, including specifications related to capacity, make, and model. All vehicles must be well-maintained and meet local emissions standards. Bidders are encouraged to showcase their capacity to provide 24/7 vehicle availability and adherence to safety protocols.

Financial Requirements

Bidders should demonstrate financial stability and the ability to deliver consistent service. Detailed pricing structures for the vehicle hire services must be provided, along with an understanding of associated costs such as insurance, fuel, and maintenance.

Document Submission Details

Bidders are required to submit their proposals through the specified electronic bidding portal. Appropriate documentation, including licenses, certifications, and a detailed pricing structure, should be included. All submissions must conform to established file formats and standards for consideration.

Special Provisions

Consideration will be given to Micro, Small and Medium Enterprises (MSEs) and startups under government policies aimed at promoting local business initiatives. Bidders who qualify under these provisions may receive added evaluation points.

Evaluation Process

The evaluation of bids will be conducted based on criteria that include technical compliance, financial viability, and past performance of the bidding entity. Successful bidders will be notified in accordance with established evaluation timelines.

Delivery Locations

All vehicle services will primarily be required at MVI Airport Ayodhya, with additional locations potentially included based on operational needs.

Contact Information

For any inquiries regarding this tender, bidders are encouraged to reach out to the Airports Authority of India through established channels listed on the bidding portal.

This contract represents an exciting opportunity for qualified providers to support essential services at MVI Airport Ayodhya while contributing to the operational goals of the Airports Authority of India.