Arts and Culture Department Puducherry Tenders (GEM/2025/B/6148188)
Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2)
Tender Timeline
Tender Title: Supply and Installation of Entry and Mid-Level Desktop Computers and Line Interactive UPS with AVR
Reference Number: GEM/2025/B/6148188
Issuing Authority
Department: Arts and Culture Department Puducherry
Scope of Work and Objectives
The tender focuses on the procurement of Entry and Mid-Level Desktop Computers and Line Interactive UPS with AVR (Voltage Regulation) for the Arts and Culture Department in Puducherry. The objective is to enhance the technological capabilities of the department by providing high-performance desktop computers and reliable power supply systems, ensuring uninterrupted services and efficiency in operations. The successful bidder will be responsible for supplying all necessary hardware, software, and installation services in accordance with the specifications mentioned in the tender documents.
Eligibility Criteria
Eligible bidders must be registered entities within the country. They should comply with all statutory requirements and must not be blacklisted or debarred from any government procurement processes. Additional documentation may be required to substantiate eligibility claims.
Technical Requirements
Bidders must ensure that all desktop computers and UPS units meet the following technical specifications:
- The desktop computers should come equipped with advanced processors, ample RAM, storage capabilities, and must support the latest operating systems.
- Each Line Interactive UPS must provide Automatic Voltage Regulation (AVR) and should be capable of supporting the load of the desktop systems while ensuring longer battery life.
Financial Requirements
Bidders will be required to submit a complete financial proposal detailing all costs associated with the purchase, installation, and maintenance (if applicable) of the equipment. This proposal should demonstrate the bidder's capability to fulfill the contract financially, including available financing options or credit support.
Document Submission Details
All required documents should be submitted in electronic format through the designated procurement portal. The tender submission must include the technical proposal, financial proposal, and proof of eligibility.
Special Provisions
Particular provisions are made for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation. Bidders from these categories may benefit from relaxed eligibility criteria, reduced bid security deposits, and other support.
Evaluation Process
The evaluation will consist of two parts: a technical evaluation to assess compliance with specifications and a financial evaluation to determine the overall value of the bid. Bidders must secure a minimum score in the technical assessment to qualify for further financial assessment.
Delivery Locations
All delivered products and installations will take place at specified locations within Puducherry, as outlined in the tender documents. Bidders are responsible for the logistics of delivery and installation.
Contact Information
For any inquiries or further clarification regarding the tender, bidders are encouraged to utilize the official communication channels provided in the tender announcement.
This tender represents a significant opportunity for vendors specializing in IT equipment and services, and compliance with all requirements is essential for a successful bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with statutory obligations, and not being subject to any procurement exclusions. Bidders should provide documentation that outlines their eligibility status.
The technical specifications for the desktop computers require them to be equipped with modern processors, sufficient RAM, and adequate storage. They must also be compatible with the latest operating systems to ensure seamless performance for the Arts and Culture Department’s operational needs.
Bidders will typically need to submit an Earnest Money Deposit (EMD) as part of their bid submission. The exact amount will be specified in the tender documents, and this deposit is required as a security measure to demonstrate the seriousness of the bid.
Bidders can submit their proposals through the official procurement portal as specified in the tender announcement. All submissions must be provided in the required formats set out in the documents, ensuring that both technical and financial proposals are included.
Yes, the tender includes special provisions for MSEs and startups. This may include concessions on eligibility criteria, reduced bid security deposits, and assistance in the procurement process to promote their participation and ensure a diverse pool of bidders.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders