Higher Education Department Uttar Pradesh Tenders (GEM/2025/B/6132821)
Server,Online UPS (V2),Interactive Panels with CPU,Scanner (V2),High End Desktop Computer
Tender Timeline
Tender Title: Supply and Installation of IT Equipment
Tender Reference Number: GEM/2025/B/6132821
Issuing Authority/Department: Higher Education Department Uttar Pradesh
The Supply and Installation of IT Equipment tender aims to procure a range of advanced technological tools necessary for enhancing the computing capabilities in educational institutions across Uttar Pradesh. This initiative is part of a broader effort to modernize educational facilities and integrate technology in learning environments.
Scope of Work and Objectives
The core objective of this tender is to supply and install the following equipment:
- Servers
- Online UPS (Uninterruptible Power Supply)
- Interactive Panels with CPU
- Scanners
- High-End Desktop Computers
This procurement is focused on ensuring that institutions receive high-quality, state-of-the-art technology to foster an effective learning atmosphere. The successful vendor will be required to deliver, install, and provide initial training for staff to operate the new equipment efficiently.
Eligibility Criteria
Eligible bidders for this tender must be registered companies with a proven track record in supplying IT hardware and services. Specifically, vendors must:
- Hold necessary licenses and certifications complying with IT and educational standards.
- Demonstrate previous experience in similar supply and installation contracts, preferably within the education sector.
Technical Requirements
Bidders must adhere to certain technical specifications that ensure the quality and performance of the IT equipment. This includes:
- Compatibility with existing educational infrastructure
- Compliance with safety and environmental standards
- Detailed warranties and post-installation support services
Financial Requirements
Vendors are required to provide a detailed financial proposal alongside their bid. The financial submission must reflect:
- Pricing for each piece of equipment included in the tender.
- Any applicable taxes or fees.
- Payment terms and conditions will be subject to negotiation based on the submitted proposals.
Document Submission Details
All bid submissions must be completed electronically through the designated tender submission platform. Required documents include:
- Company registration and relevant certifications
- Technical specifications
- Financial proposals
- Any additional documents as specified in the tender guidelines
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may benefit from preferential treatment during the evaluation process. Special conditions will apply to ensure that these entities have equal opportunities to participate in the tender.
Evaluation Process
The evaluation of bids will be conducted based on the following criteria:
- Compliance with technical specifications
- Cost-effectiveness and financial viability
- Previous performance record of the company
Delivery Locations
Successful vendors will be required to deliver equipment to various educational institutions throughout Uttar Pradesh, as specified in final procurement documentation.
Contact Information
For any inquiries regarding the tender, bidders are encouraged to reach out to the Higher Education Department Uttar Pradesh through the contact form available on the official procurement website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity in India, holding relevant licenses and certifications, and having demonstrated experience in delivering and installing IT equipment in the education sector. Bidders should also present proof of their capability to meet the technical specifications outlined in the tender documents.
Participants must submit a range of certificates, which generally include their company registration, GST registration, and any relevant technical certifications pertaining to the IT equipment they propose to supply. Additional compliance certificates regarding safety and quality standards may also be needed.
The registration process involves creating an account on the designated procurement portal where the tender is listed. Bidders must complete their profile, upload the necessary documents, and confirm their registration before submitting a bid for the Supply and Installation of IT Equipment tender.
All documents related to the tender submission must be in standard accepted document formats such as PDF and Word. Bidders are encouraged to ensure that all documents are clear and legible, and adhere strictly to the submission guidelines provided in the tender documentation.
Payment terms for the awarded tender will typically be outlined in the contract agreement. However, vendors can generally expect an initial deposit upon successful contract signing, followed by subsequent payments linked to delivery milestones and final installation acceptance.
Yes, benefits for Micro, Small, and Medium Enterprises include preferential bidding conditions, which may involve relaxed eligibility criteria and potential financial incentives. This is part of the government’s initiative to encourage participation from smaller businesses in public tenders and to strengthen the local economy.
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