Tender Title: Annual Maintenance Service for Air Conditioners
Tender Reference Number: GEM/2025/B/6159977
Issuing Authority/Department: Ministry of Finance, Banking Sector

The Ministry of Finance is inviting bids for the Annual Maintenance Service for Air Conditioners under reference number GEM/2025/B/6159977. This tender is aimed at maintaining and ensuring optimal functioning of air conditioning units, which are essential for creating comfortable environments in various facilities operated by the banking sector. The selected bidder will be expected to provide comprehensive maintenance services that include regular inspections, repairs, and timely response to service requests.

Scope of Work and Objectives

The primary objectives of this tender include:

• Performing regular and preventive maintenance services for a total of 440 air conditioning units.
• Ensuring all air conditioning systems are operating efficiently and effectively throughout the contract duration.
• Addressing any malfunctions or repairs in a timely manner to minimize downtime.
• Documenting all maintenance activities and reporting on system performance.

Eligibility Criteria

Bidders must meet the following eligibility criteria to qualify for this tender:

• Bidders should be registered entities with a valid business license.
• They must demonstrate previous experience in providing maintenance services, particularly for air conditioning systems.
• Compliance with relevant industry standards and regulations is mandatory.

Technical Requirements

All bids must comply with the following technical requirements:

• Bidders must provide details of their experience, including a list of past projects related to air conditioning maintenance.
• Technicians proposed for the project should hold relevant certifications and experience in HVAC systems.
• The service offered should be in alignment with local standards for safety and energy efficiency.

Financial Requirements

Bidders are required to include a clear financial proposal outlining costs associated with maintenance services. This proposal must also include:

• Breakdown of the service costs per unit.
• Any applicable taxes and fees.
• Payment terms should be detailed clearly.

Document Submission Details

Interested bidders must submit their proposal documents electronically via the designated portal. All submissions must adhere to the specified format and guidelines provided within the tender documentation. Bidders should check for any specific prerequisites related to document formats and sizes to ensure a smooth submission process.

Special Provisions

This tender provides special provisions that aim to support Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders from these categories may benefit from simplified bidding processes and additional support from the Ministry of Finance.

Evaluation Process

The evaluation of submitted bids will be based on several key criteria:

• Completeness of the proposal.
• Compliance with technical specifications.
• Financial soundness and cost-effectiveness.
• Previous experience and references.

The bids will be subjected to a thorough review, and shortlisted bidders will be contacted for further discussions.

Delivery Locations

The services will be provided at multiple locations as specified by the Ministry of Finance across various banking infrastructures. Bidders must be prepared to manage logistics for efficient service delivery.

Contact Information

For any inquiries regarding this tender, potential bidders should refer to the official website of the Ministry of Finance or the specific contact points communicated in the tender notice. Please ensure that communication is directed through official channels only.