Tender Title: Fire Resisting Record Protection Cabinets (FRRC) as per IS 14203
Reference Number: GEM/2025/B/6157403
Issuing Authority: Ministry of Finance, Banking Sector
The Fire Resisting Record Protection Cabinets (FRRC) tender is aimed at procuring essential record protection cabinets that comply with the IS 14203 standards. These cabinets are designed for safeguarding critical documents against fire, ensuring that essential records remain protected and accessible. This initiative reflects the commitment of the Ministry of Finance to enhance physical security in banking and financial institutions.
Scope of Work and Objectives
The primary objective of this tender is to secure a total of 5 Fire Resisting Record Protection Cabinets (FRRC) that meet stringent safety and quality specifications laid out in IS 14203. The successful bidder will be responsible for providing cabinets that not only match the technical requirements but also uphold a high standard of craftsmanship and durability. The scope includes:
- Delivery and installation of the cabinets at designated locations.
- Adhering to specifications that ensure these cabinets offer robust fire resistance.
- Providing necessary documentation related to the quality standards and compliance checked against IS 14203.
Eligibility Criteria
To participate in the tender, the bidding entities must fulfill the following eligibility criteria:
- Registration as a legal entity in India.
- Demonstrated experience in providing similar products and services.
- Compliance with all regulatory requirements under IS 14203 for the offered cabinets.
Technical Requirements
Bidders must ensure that the Fire Resisting Record Protection Cabinets conform to the technical specifications outlined in IS 14203. This includes:
- Material specifications that provide adequate fire resistance.
- Size and configuration that meet the requirements of banking and financial institutions.
- Additional features such as locking mechanisms and customizable options.
Financial Requirements
The tender seeks to engage bidders who can provide competitive quotes while adhering to the financial guidelines set by the Ministry of Finance. This includes:
- Breakdown of costs for manufacturing, delivery, and installation.
- Payment terms that are transparent and clearly defined within the proposal.
Document Submission Details
All interested bidders must submit their technical and financial proposals electronically through the designated tendering platform. The complete submission should include:
- Company profiles.
- Relevant certifications and compliance documents.
- Financial bid sealed separately from the technical proposal.
Special Provisions
This tender includes provisions beneficial for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders can avail of advantages that include easier compliance processes and potential financial support, adhering to government policies encouraging local procurement.
Evaluation Process
The evaluation will be structured in two stages, comprising the scrutiny of eligibility and technical compliance, followed by financial assessments. Bids will be assessed based on:
- Compliance with technical specifications.
- Competitive pricing in relation to market standards.
- Delivery timeline and after-sales service commitments.
Delivery Locations
The successful bidder will be required to deliver the cabinets to specified locations as per the directives of the Ministry of Finance.
Contact Information
For further details, potential bidders may reach out to the ministry representatives via the official communication lines available on the tendering platform.
This tender underscores the importance of security through quality solutions, aiming to fortify the process of safeguarding vital records within financial institutions while encouraging participation from diverse bidding entities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing experience in manufacturing and supplying fire protection products, and meeting compliance with IS 14203 standards. It is crucial for bidders to thoroughly review the detailed eligibility criteria to ensure they meet all necessary qualifications to proceed with submission.
Bidders must provide relevant certificates regarding compliance with IS 14203, which includes fire resistance certifications, quality assurance documentation, and any other standard compliance certificates related to the manufacturing process. These documents are vital for demonstrating adherence to safety standards.
To register for participation, firms need to create an account on the designated tendering platform used by the Ministry of Finance. Upon registration, bidders can access tender documents, submit bids, and communicate for clarifications, ensuring they follow the registration process stipulated in the tender guidelines.
All submitted documents must be in electronic format, typically including PDF or Word formats for paperwork. It is essential to follow the tender submission guidelines regarding acceptable formats to ensure complete compatibility with the review process.
The Earnest Money Deposit (EMD) is a prerequisite for participation in this tender and serves as a security against rejection of the bid. Bidders should ensure they include the stipulated EMD amount as part of their financial proposal, detailing the payment process as outlined in the tender documentation for proper evaluation.
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