BANKING SECTOR Tender by Punjab National Bank (GEM/2025/B/6139786)
Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner Including Gree
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Tender Title: Split Air Conditioner Tender
Reference Number: GEM/2025/B/6139786
Issuing Authority: Ministry of Finance, Banking Sector
The Ministry of Finance is inviting bids for the procurement of Split Air Conditioners, specifically designed for commercial application. This endeavor aims to enhance energy efficiency and comfort within environments requiring climate control solutions. This comprehensive tender includes provisions for the acquisition of 25 units of Split Air Conditioners, specifically categorized under "Split Air Conditioner Including Green AC, Wall Mount Type (V2)."
Scope of Work and Objectives
The primary objective is to acquire high-quality, energy-efficient Split Air Conditioners that contribute positively to the environment while meeting the rigorous standards mandated by the Ministry. Suppliers must demonstrate their capability to supply and install the units within specified guidelines, ensuring smooth operation and adherence to established technical requirements.
Eligibility Criteria
Bidders are required to meet several eligibility criteria, including:
- Registration as a recognized entity within the HVAC or related industry.
- Proven experience in providing similar units to government or large-scale entities.
- Compliance with all relevant environmental and energy efficiency standards.
Technical Requirements
The participating bidders must adhere to stringent technical specifications set forth by the Ministry, which include:
- Units must be classified as "Energy Star" or equivalent.
- Minimum warranty period of 1 year on parts and service.
- Comprehensive installation and maintenance support for the initial installation period.
Financial Requirements
Bid submissions must also comply with outlined financial requirements, including but not limited to:
- A detailed breakdown of costs per unit.
- Inclusive of installation, warranty, and after-sales service in the financial proposal.
- Submission of a valid Earnest Money Deposit (EMD) alongside the bid proposal.
Document Submission Details
Bidders must submit required documents in a structured format, prepared in accordance with the tender guidelines. Required documents may include:
- Company registration certificates.
- Previous work records.
- Compliance certificates for energy and environmental regulations.
Special Provisions
Particular attention will be given to submissions from Micro, Small, and Medium Enterprises (MSEs) and startups. The Ministry encourages participation from these entities to promote local entrepreneurship and innovation. Provisions under the 'Make in India' initiative apply, fostering local content and procurement rules.
Evaluation Process
Tenders will be evaluated based on several criteria, including:
- Compliance with technical specifications and standards.
- Cost competitiveness and financial viability.
- Supplier's experience and service capacity.
Delivery Locations
Successful bidders will be required to deliver units to designated locations specified by the Ministry. Delivery schedules will be coordinated with the selected bidders to ensure optimal logistics management.
Contact Information
For inquiries related to this tender, please refer to official channels as listed by the Ministry of Finance. It is encouraged that all questions regarding bid submissions or technical requirements be directed through these channels for clarity and consistency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for this tender specify that participants must be registered entities in the HVAC or related fields. Bidders should possess experience providing Split Air Conditioners to government or large-scale organizations, and comply with strict energy and environmental standards. Documentation proving prior successful engagements and registration certificates must also be included with the bid submission.
Bidders must provide several required certificates, including company registration documents, compliance certifications for energy-efficiency standards, and environmental compliance certificates. It is crucial to ensure that all certificates are valid and updated to meet the evaluation requirements outlined in the tender documentation.
To participate, interested suppliers must follow a structured registration process that entails submitting required documents electronically or physically, as detailed in the tender documentation. Ensuring that all necessary paperwork is complete and correctly formatted is essential for the tender submission to be considered valid.
The performance security requirements include submitting an Earnest Money Deposit (EMD) as part of the bid. This amount serves as a guarantee for the fulfillment of the contract if awarded. Additionally, a performance bond may be required post-award, ensuring that all obligations under the contract are met satisfactorily.
Payment terms will be discussed during the evaluation and selection process, usually stipulating milestones based on delivery and installation completions. Price evaluation will consider overall cost-effectiveness and compliance with technical specifications. Bidders are encouraged to present transparent pricing structures in their proposals to enhance their evaluation prospects.
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