Indian Railways Tender by South Eastern Railway (GEM/2025/B/6159834)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Tender Timeline
Tender Title: Supply and Installation of Split Air Conditioning Units
Reference Number: GEM/2025/B/6159834
Issuing Authority: Ministry of Railways, Indian Railways
The Ministry of Railways is seeking bids for the supply and installation of Split Air Conditioners including Green AC, wall mount type (V2). This tender encompasses the procurement of 240 Split air conditioners to enhance climate control solutions within the railway infrastructure.
Scope of Work and Objectives
The objective of this tender is to identify a reliable vendor capable of supplying, delivering, and installing high-quality Split Air Conditioning Units. The successful bidder will be responsible for:
- Providing detailed specifications of the air conditioning systems.
- Ensuring the installation adheres to the required safety and quality standards.
- Offering a warranty encompassing all installed units for a specified duration. This initiative aims to provide improved comfort for passengers and staff while ensuring environmental compliance.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered entity in the relevant domain with valid GST and PAN numbers.
- Possess a proven track record of delivering similar products within the last three years.
- Comply with industry standards for quality and environmental sustainability.
Technical Requirements
The proposed Split Air Conditioners should meet the following technical specifications:
- Energy efficiency rating must align with the prescribed standards.
- Units should be equipped with eco-friendly refrigerants.
- Dimensions and cooling capacity should be as per the specifications outlined in the tender documents.
Financial Requirements
Bidders must provide details regarding financial capacity to undertake this project, including:
- A financial statement of the last three years.
- Proof of relevant insurance covers.
- Assurance of maintaining competitive pricing on bulk purchases.
Document Submission Details
Interested bidders are required to submit the following documents:
- Completed bid form as specified in the tender documents.
- Technical proposal adhering to the outlined specifications.
- Financial proposal clearly stating the all-inclusive pricing. All submissions should be in electronic format through the designated online portal for ease of evaluation.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) will be given priority during the evaluation process, encouraging participation from local small businesses.
- Startups may also benefit from relaxed eligibility and technical requirements, promoting innovation and local economic development.
Evaluation Process
The evaluation will be conducted in two stages:
- Technical Evaluation: Bids will be assessed on compliance with technical specifications and quality.
- Financial Evaluation: The lowest bid meeting all requirements will be considered.
Delivery Locations
The delivery locations will primarily consist of various railway stations and depots across India. Each location must comply with all safety norms and regulations stipulated by the Ministry of Railways.
Contact Information
For any inquiries related to this tender, potential bidders should refer to the official contact details available on the Ministry of Railways' procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding valid GST and PAN numbers, and demonstrating a successful history of delivering similar products within the past three years. Bidders must also comply with relevant industrial standards and regulations.
Bidders must provide necessary certificates including GST registration, PAN registration, and any specific certifications relevant to the manufacturing and quality standards for Split Air Conditioning Units. Detailed documentation proving compliance with environmental standards will also be essential.
The registration for bidders is done online through the procurement portal maintained by the Ministry of Railways. Interested bidders must provide essential identification and business documents as part of the online submission process. Instructions are detailed in the tender documentation.
Documents should be submitted in the prescribed format as outlined by the Ministry of Railways. Standard formats include PDF and Word documents, ensuring compatibility with the evaluation system. All documentation must be clear, legible, and contain all required information.
Bidders must furnish an Earnest Money Deposit (EMD) as part of their submission. Upon successful awarding of the contract, a performance guarantee may be required. Payment terms typically include milestone payments based on delivery and installation completion, with specific terms detailed in the tender documentation.
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