Tender Title:

Fire Resisting (Insulating) Filing Cabinets (FRFC) as per IS 14561

Issuing Authority:

Ministry of Finance, Banking Sector

The Government of India is inviting bids for the supply of Fire Resisting (Insulating) Filing Cabinets (FRFC) which adhere to the standards set under IS 14561. This tender aims to enhance the security and durability of sensitive documents and records, ensuring that they are well-protected against potential fire hazards.

Scope of Work and Objectives:

The primary objective of this tender is to procure a total of 8 high-quality fire-resistant filing cabinets that meet the established safety and insulation standards. The cabinets must demonstrate superior performance in safeguarding paper and electronic documents from fire damage, thus ensuring the confidentiality and security of vital information within governmental departments.

Eligibility Criteria:

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered business entity.
• Must provide audited financial statements for the past three fiscal years.
• Compliance with relevant ISO standards is mandatory.
• The bidders should not have been blacklisted by any central or state government department.

Technical Requirements:

All submitted cabinets must comply with the IS 14561 certification, ensuring they possess:

• Fire resistance for a specified time according to the standard.
• Adequate insulation techniques to prevent heat transfer.
• Appropriate dimensions and locking mechanisms for security.

Financial Requirements:

Bidders should present a breakdown of costs, ensuring transparency in pricing:

• Prices should be quoted exclusive of taxes.
• An earnest money deposit (EMD) must be submitted as part of the bid, as specified in the tender declaration documents.

Document Submission Details:

Bidders are required to submit the following documents as part of their proposal:

• Completed bid form.
• Bidder’s profile including business registration documents.
• Technical specifications confirming compliance with IS 14561.
• Financial proposal detailing pricing and payment terms. All documentation should be submitted electronically via the designated government procurement portal.

Special Provisions:

In accordance with government policies promoting entrepreneurship, special benefits are afforded to Micro, Small and Medium Enterprises (MSEs) and startups. MSEs are encouraged to participate and will be given preference during the evaluation process.

Evaluation Process:

The evaluation of bids will be conducted based on:

• Compliance with technical specifications.
• Overall cost-effectiveness.
• Reputation and past performance of the bidder in providing similar goods.
• Delivery timelines offered.

Delivery Locations:

Successful bidders will be required to deliver the filing cabinets to designated locations within the Ministry of Finance premises, as outlined in further instructions issued post-award of the contract.

Contact Information:

For any inquiries or clarifications regarding this tender, interested parties may reach out to the ministry's official communication channels, details of which will be published on the tender announcement page.