BANKING SECTOR Tender by Punjab National Bank (GEM/2025/B/6152248)
Video Conferencing End Point
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Tender Title: Video Conferencing End Point
Reference Number: GEM/2025/B/6152248
Issuing Authority/Department: Ministry of Finance, Banking Sector
The Video Conferencing End Point tender is issued by the Ministry of Finance and aims to enhance video communication capabilities across banking institutions. The objective of this tender is to procure high-quality video conferencing endpoints that facilitate efficient communication and collaboration within the banking sector. This procurement is essential for improving operational efficiency and administrative functions among various departments and stakeholders.
Scope of Work and Objectives
The selected supplier will provide a comprehensive solution for Video Conferencing End Points, including installation, configuration, and post-support services. The scope includes:
- Supply and installation of advanced video conferencing equipment.
- Integration with existing IT infrastructure and software.
- Training for users on the effective use of the equipment.
- Ongoing technical support and maintenance services.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered legal entity capable of delivering the specified products.
- Demonstrate previous experience in supplying video conferencing technologies.
- Provide relevant certifications and compliance documents associated with the provided technology.
Technical Requirements
Bidders are required to supply video conferencing end points that meet or exceed the following technical specifications:
- Full HD video resolution (1080p) or higher.
- Compatibility with multiple platforms including Microsoft Teams, Zoom, and other major conferencing tools.
- Security features such as encryption and secure access protocols.
- User-friendly interface for ease of use by staff across departments.
Financial Requirements
Bidders are expected to provide a detailed financial proposal including:
- Cost breakdown of hardware and software components.
- Maintenance and support pricing for an initial period post-installation.
- Any applicable tax details or incentives related to MSEs.
Document Submission Details
All bids must be submitted electronically through the tendering portal. The following documents are required for submission:
- Completed tender application form.
- Technical proposal detailing how the specifications will be met.
- Financial proposal including pricing details.
Special Provisions
This tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Special benefits may include:
- Simplified documentation for eligible MSEs.
- Potential relaxation of eligibility criteria to foster inclusive participation.
Evaluation Process
The evaluation will follow a structured approach focusing on both technical and financial proposals. Key evaluation criteria include:
- Compliance with technical specifications.
- Price competitiveness and total cost of ownership.
- Previous experience and client references.
Delivery Locations
The successful bidder will be required to deliver products to financial institutions under the jurisdiction of the Ministry of Finance. Specific locations will be outlined in detailed communication after the bid acceptance.
Contact Information
For inquiries related to this tender, bidders can reach out to the procurement department as specified in the tender documents.
The Video Conferencing End Point tender is integral to enhancing digital communication across the financial sector, providing an opportunity for suppliers to contribute to the advancement of banking operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity capable of providing the specified video conferencing technology. Bidders must demonstrate experience in similar projects and provide all pertinent compliance documents to prove capability. This will ensure that the bidders can meet the needs of the Ministry of Finance effectively.
Bidders must present several required certificates during the submission process. These include ISO certification, compliance with local industry standards, and documentation proving adherence to any relevant technological standards that demonstrate product reliability and quality.
The registration process for the bidding must be completed via the electronic tendering portal. Interested parties should create an account, fill out the required forms, and submit the necessary documents to ensure eligibility. Detailed instructions are typically provided on the tender details page.
All accepted document formats for submissions typically include PDF, Word documents, and spreadsheets. It is vital that bidders comply with the format requirements specified in the tender documentation to avoid disqualification.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. The evaluation process considers MSE status, offering them advantages such as relaxed eligibility criteria and simplified documentation processes, thereby fostering broader participation and support for local businesses.
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