Overview
The tender titled GEM/2025/B/6168515, issued by the Department of Empowerment of Persons with Disabilities, under the Ministry of Social Justice and Empowerment, aims to procure Video Conferencing Massive Conference Units (MCU). This initiative underscores a commitment to enhance communication capabilities within various Departments and is part of efforts to equip public entities with advanced technological tools.
Scope of Work and Objectives
The primary objective of this tender is to provide high-quality Video Conferencing MCUs that are capable of supporting various video formats and ensuring seamless communication among different stakeholders. The selected bidder will be required to deliver a unit that adheres to industry standards for performance and versatility, thereby ensuring effective collaboration among diverse teams and enhancing productivity.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Must be an established business entity under Indian jurisdiction.
- Provide necessary documentation proving prior experience in supplying similar technology solutions.
- Possess valid certifications demonstrating adherence to quality standards.
Technical Requirements
The technical specifications for the Video Conferencing MCU include:
- Ability to support various video resolutions.
- Compatibility with multiple operating systems and devices.
- Robust security features to safeguard sensitive information.
- Compliance with relevant technical standards to ensure reliable performance.
Financial Requirements
Participating bidders must provide a competitive pricing structure that includes all costs associated with the delivery, installation, and maintenance of the MCU. Financial documentation should detail pricing mechanisms and offers.
Document Submission Details
All proposals and accompanying documents must be submitted electronically. Bidders should ensure the completeness and accuracy of their submissions, including all required forms, certifications, and financial proposals, before the submission deadline to avoid disqualification.
Special Provisions
The tender includes provisions that may benefit Micro, Small, and Medium Enterprises (MSEs). Bidders qualifying as MSEs are encouraged to apply, as there will be considerations in the evaluation process that favor their participation.
Evaluation Process
Upon submission, bids will undergo a comprehensive evaluation process based on predetermined criteria, including but not limited to:
- Technical compliance with specifications.
- Pricing competitiveness.
- Past performance and reliability of the supplier. The evaluation team will ensure transparency and fairness during this process.
Delivery Locations
The Video Conferencing MCU units are to be delivered to designated locations as specified by the Department. Bidders must be prepared to coordinate with the department for logistics and installation procedures.
Contact Information
Interested bidders can seek further clarification or information by contacting the official representatives of the tendering authority as specified in related communications. Bidders are encouraged to direct their queries to the appropriate departments to ensure they receive up-to-date information about the tender requirements.
Conclusion
This tender represents a significant opportunity for suppliers specializing in video conferencing technology, particularly those who can demonstrate compliance with technical and operational specifications. The commitment of the Department of Empowerment of Persons with Disabilities towards leveraging technology underscores the importance of this procurement initiative, ensuring that stakeholder communication is both robust and reliable.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity, with proven experience in supplying Video Conferencing MCUs or similar technology. Bidders must provide relevant certifications, financial statements, and a detailed proposal showcasing their technical capabilities and compliance with the stipulated requirements.
Bidders must ensure the Video Conferencing MCU adheres to specific technical specifications, including support for high-resolution video formats, compatibility with various operating systems and devices, and robust security measures. Documentation proving compliance with quality standards is essential for evaluation.
Bidders are expected to outline their proposed payment terms clearly within their submissions. Typically, payment terms may include milestone payments upon successful installation and operational acceptance of the Video Conferencing MCU, but specific terms will be subject to negotiation with the Department.
All proposals should be submitted electronically following the guidelines set by the Department of Empowerment of Persons with Disabilities. Bidders must ensure their submissions are complete and include all required certification documents in the accepted formats to avoid disqualification.
Yes, there are considerations for Micro, Small, and Medium Enterprises (MSEs) that could provide these bidders with distinct advantages in the evaluation process. MSEs are encouraged to participate, as their contributions are valued and integrated into the procurement strategy of the department.
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