Tender Title: Fire Resisting Record Protection Cabinets (FRRC)
Tender Reference Number: GEM/2025/B/6164736
Issuing Authority/Department: Ministry of Finance, Banking Sector
The tender invites bids for the procurement of Fire Resisting Record Protection Cabinets (FRRC) in accordance with IS 14203 standards. This initiative aims to enhance the safety and security of critical documents and records against fire hazards, thus ensuring continuity of operations within financial institutions and other relevant sectors. The procurement is integral for safeguarding sensitive materials, promoting a secure data management environment, and complying with industry norms.
Scope of Work and Objectives
The primary objective of this tender is to acquire two Fire Resisting Record Protection Cabinets (FRRC) that meet the specified technical standards. Vendors must provide cabinets that offer robust fire resistance, ensuring federal mandates regarding record preservation are fulfilled. Bidders are expected to demonstrate their capability through proven experience in manufacturing similar products and showcase adherence to quality standards as outlined.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities with valid business credentials and should comply with statutory regulations. Companies must have prior experience in delivering similar projects and hold certifications that validate their compliance with the IS 14203 standards focused on fire safety.
Technical Requirements
The cabinets must meet the following technical specifications:
- Fire resistance rating as per IS 14203
- Durable construction materials
- Adequate storage capacity
- Compliance with quality assurance processes
Financial Requirements
Bidders are expected to submit a detailed financial proposal along with their bid, including the cost of the cabinets, any additional shipping or handling fees, and applicable taxes. A binding Earnest Money Deposit (EMD) must accompany each submission to ensure commitment to the bid.
Document Submission Details
Prospective bidders are required to submit their proposals electronically via the designated tender submission portal. All necessary documents demonstrating compliance with eligibility criteria, financial quotes, and technical specifications must be uploaded in the specified formats.
Special Provisions
This tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) by offering certain advantages to qualified vendors. Startups are also welcomed to participate, fostering an inclusive procurement environment.
Evaluation Process
Submissions will be evaluated based on compliance with technical specifications, financial viability, and the ability to meet delivery timelines. The assessment may also include a quality check of the proposed cabinets to ensure they meet the required standards.
Delivery Locations
The delivery of the Fire Resisting Record Protection Cabinets (FRRC) will be made to specified locations within the jurisdiction of the Ministry of Finance. Detailed delivery instructions will be provided upon contract award.
Contact Information
For further inquiries regarding this tender, bidders may refer to the official portal or contact the Ministry of Finance directly through the communication channels listed on the portal.
As a proactive and professional approach, this procurement aims to bolster the security measures of sensitive records in the banking sector through high-quality and compliant safety solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity, complying with the IS 14203 standards, having prior experience in producing fire-resistant storage solutions, and possessing necessary certifications. Bidders must demonstrate their capacity to deliver products that align with fire safety regulations and requirements set forth by the Ministry of Finance.
Participants must submit relevant certificates that establish compliance with the IS 14203 standards. Additionally, entities must provide business registration and any applicable certifications that validate their operational capabilities in producing fire-resistant cabinets.
The registration process involves submitting a bid through the designated tender submission portal. Bidders need to create an account, fill out the required information, and upload necessary documentation, including technical and financial proposals, in the specified formats accepted by the portal.
The technical specifications for the Fire Resisting Record Protection Cabinets (FRRC) include fire resistance ratings per IS 14203, durable construction, adequate capacity to hold sensitive records, and adherence to quality assurance checks. These specifications ensure the products not only fulfill safety needs but also comply with predefined standards.
The tender includes provisions that benefit MSEs, such as preferential treatment during the evaluation process, simplified bidding requirements, and potential support in meeting financial obligations like EMD. Startups are also encouraged to bid, promoting innovation and competition in the procurement arena while aligning with government initiatives.
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