Tender Title: Annual Maintenance Contract for Allen Bradley (AB)/Rockwell System

Tender Reference Number: GEM/2025/B/6194886
Issuing Authority: Bharat Petroleum Corporation Ltd, Ministry of Petroleum and Natural Gas

Overview

The Annual Maintenance Contract (AMC) tender for the Allen Bradley (AB)/Rockwell System at BPCL Bina Refinery is a significant opportunity for vendors specializing in maintenance and servicing of automation and control systems. The primary objective of this contract is to ensure that the systems operate efficiently and effectively over the specified contract duration of three years. The successful bidder will provide a comprehensive maintenance solution that aligns with industry standards and the operational requirements of Bharat Petroleum Corporation Ltd.

Scope of Work and Objectives

The scope of this contract involves:

• Regular and preventive maintenance of Allen Bradley (AB)/Rockwell systems.
• Prompt resolution of any technical issues that arise during the contract period.
• Providing necessary updates and upgrades to the systems as required.
• Keeping detailed records of maintenance activities to ensure compliance and track performance.

The key objectives include minimizing system downtime, enhancing operational efficiency, and ensuring reliability in the operation of petroleum processing systems.

Eligibility Criteria

To qualify for this tender, the bidders must meet the following eligibility criteria:

• Be a legally registered entity under applicable laws.
• Provide proof of previous experience in handling similar projects.
• Demonstrate technical capability and manpower to execute the maintenance tasks as outlined in the tender documentation.

Technical Requirements

Bidders are expected to have:

• Expertise in Allen Bradley and Rockwell systems.
• Availability of trained and certified technicians.
• Adequate tools and resources for maintenance services.
• Compliance with relevant safety and operational standards.

Financial Requirements

Bidders must submit a comprehensive financial proposal, detailing the lump sum amount inclusive of Goods and Services Tax (GST) for the three-year maintenance period. The proposal should also include any additional costs that may be incurred during the contract tenure.

Document Submission Details

Bidders are required to submit their proposals through the designated procurement portal in the specified format. The submission must include:

• Technical proposal documenting experience, qualifications, and approach to the AMC.
• Financial proposal as mentioned above.
• Any required certifications as per the eligibility criteria.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides relevant incentives to promote their involvement. Startups also have avenues for participation under specific conditions outlined in the tender documentation.

Evaluation Process

Proposals will undergo a thorough evaluation process based on:

• Technical proficiency and previous experience in related projects.
• Financial competitiveness and transparency of offerings.
• Compliance with all submission requirements, including those guiding MSE and startup benefits.

Delivery Locations

All services under the contract will be delivered at the BPCL Bina Refinery located in Madhya Pradesh, India. The contractor must ensure effective communication and timely action within the specified operational domain.

Contact Information

For further inquiries, prospective bidders can connect with the procurement team at Bharat Petroleum Corporation Ltd, ensuring that all queries are addressed promptly and comprehensively.

To sum up, this tender provides a robust opportunity for qualified bidders to contribute to the operational excellence of BPCL's systems through a well-structured annual maintenance strategy, ensuring adherence to high industry standards and operational excellence.