GAIL India Limited Tender by Gail India Limited (GEM/2025/B/6169829)

Tender Title: Hiring Contract Services for Management of Housekeeping Services at Vadodara

Reference Number: GEM/2025/B/6169829

Issuing Authority: GAIL India Limited, Ministry of Petroleum and Natural Gas

GAIL India Limited is seeking bids for the comprehensive management of housekeeping services at Vadodara and maintenance bases under RPNHQ Vadodara. This tender will span a period of two years and requires bidders to provide a lumpsum amount that includes service charges and Goods and Services Tax (GST) for specified parts of the project.

Scope of Work and Objectives

The primary focus of this tender is to ensure the cleanliness and maintenance of various premises managed by GAIL in Vadodara. The scope includes, but is not limited to:

• Management of housekeeping services which involves cleaning, dusting, and sanitation of offices, rest rooms, and common areas.
• Supply and maintenance of housekeeping materials and equipment.
• Ensuring compliance with quality standards and operational efficiency.

Bidders are responsible for understanding the specific requirements and conditions outlined in the Special Condition of Contract (SCC) and the Scope of Work (SOW) document prior to submission of their proposals.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following requirements:

1. Be a registered entity capable of providing housekeeping services.
2. Possess relevant experience in managing similar contracts with corporate clients or government agencies.
3. Ability to comply with all legal and regulatory standards required for housekeeping services.

Technical Requirements

Interested parties must demonstrate a robust capability to deliver the desired technical specifications. Some of the essential requirements include:

• Familiarity with the materials and techniques used in professional housekeeping services.
• Understanding of quality standards applicable in the domain of housekeeping.
• Established procedures for regular quality checks and maintenance.

Financial Requirements

Bidders are required to submit a lumpsum quote that includes all costs associated with service delivery, including:

• Service charge
• Applicable GST
• Any additional costs that could arise during the term of the contract.

Document Submission Details

All proposals must be submitted in accordance with the guidelines specified in the tender documentation. It is important for bidders to ensure that their submissions are complete and comply with the outlined submission format to avoid disqualification.

Special Provisions

This tender may contain specific benefits for Micro, Small, and Medium Enterprises (MSEs), as well as provisions for startups. Bidders should refer to the detailed tender documents to understand any advantages or concessions that may apply.

Evaluation Process

The evaluation of bids will follow a structured process based on several criteria including:

• Compliance with eligibility requirements
• Technical and financial proposals
• Quality standards
• Relevant experience and track record

Delivery Locations

The services required will be conducted primarily at Vadodara, with potential duties at additional maintenance bases managed by GAIL.

Contact Information

For any queries or additional information, potential bidders are advised to check the official GAIL India website or contact the relevant department directly through the provided channels in the tender documentation.

For additional guidance on the submission process and further details, bidders should refer to the complete tender documentation. It is imperative that all interested parties ensure they are adhering to the stated requirements and guidelines.