Tender Timeline
Tender Title: Custom Bid for Services - ARC FOR INSTRUMENTATION MAINTENANCE AT STF
Reference Number: GEM/2025/B/6106472
Issuing Authority/Department: Bharat Petroleum Corporation Ltd, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The objective of this tender is to invite bids for the long-term maintenance services for instrumentation systems at the specified STF (Service Tank Farm). The successful bidder will be responsible for ensuring the reliability, efficiency, and accuracy of all instrumentation equipment used in operations. This includes preventive maintenance, corrective maintenance, and emergency services as needed.
Eligibility Criteria
To qualify for this tender, bidders must demonstrate:
- Registration as a legal entity with a valid GST number.
- Proven track record of providing instrumentation maintenance services, specifically in the oil and gas sector.
- Financial stability to execute the necessary services, with a requirement to submit audited financial statements for the last two years.
Technical Requirements
Bidders are required to meet the following technical specifications:
- Certification from recognized authorities for quality assurance.
- Hold necessary licenses and certifications for specialized instrumentation work.
- Availability of trained personnel with expertise in instrumentation maintenance.
Financial Requirements
Bid submissions must include the following financial documentation:
- Evidence of financial capability including bank solvency statements.
- Details of any previous contracts completed in a similar scope of work.
- Pricing should be competitive and adhere to any pricing guidelines stipulated in the tender documents.
Document Submission Details
All bids must be submitted electronically through the designated online portal by the prescribed deadline. Bidders are responsible for ensuring that all required documents are submitted accurately and on time. The submission must include:
- Completed bidder registration forms.
- Required certifications and licenses.
- Detailed technical and financial proposals.
Special Provisions
The tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation by allowing a minimum price preference in the evaluation process, thus enhancing their competitive edge.
Evaluation Process
Bid evaluation will be conducted in multiple stages, assessing both technical and financial proposals. Each submission will be scored based on predetermined criteria that ensure quality and value for money. The detailed evaluation process will be communicated via the official procurement platform.
Delivery Locations
Services will primarily be delivered at the STF site managed by Bharat Petroleum Corporation Ltd. Location specifics will be included in the detailed contract documents post-selection.
Contact Information
For any queries regarding this tender, please direct your inquiries through the official channels available on the procurement portal.
In conclusion, this tender represents an opportunity for capable service providers to engage in a significant contract for essential maintenance services within the petroleum sector. We welcome qualified applicants to partake in the bidding process and contribute to the efficiency and reliability of our operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST number. Bidders must also show a proven track record in providing essential instrumentation maintenance services within the oil and gas sector, demonstrating sufficient financial stability by submitting audited financial statements from the last two years.
Bidders are expected to meet stringent technical specifications such as holding necessary certifications for quality assurance and licenses for specialized work. Additionally, the availability of trained personnel specializing in instrumentation maintenance is crucial to ensure service standards are met.
The bid submission must include a comprehensive list of documents such as completed bidder registration forms, required certifications and licenses, and detailed technical and financial proposals. All documents should conform to accepted formats to ensure smooth processing during the evaluation.
All bidders must provide a performance security as part of the financial commitments. This performance security is essential to guarantee the execution of the contract and will be outlined in detail within the tender documents, ensuring compliance with all contractual obligations.
Yes, the tender specifically encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions include a pricing preference benefiting these entities to enhance their competitiveness and foster inclusivity in the procurement process, aligned with governmental policies promoting local businesses.
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