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Bharat Petroleum Corporation Ltd Tender by Bharat Petroleum Corporation Ltd (GEM/2025/B/6146517)

CMC for MUPL Uran 2 X 20 KVA UPS 1st Year,CMC for MUPL Uran 2 X 20 KVA UPS 2nd Year,CMC for MUPL Ur

Goods
Qty:287
Bharat Petroleum Corporation Ltd Tender by Bharat Petroleum Corporation Ltd (GEM/2025/B/6146517)

Tender Timeline

Tender Issue
April 17, 2025 at 12:18 PM

Tender Title: CAMC OF HITACHI HIREL UPS AT BPCL PIPELINE LOCATIONS
Tender Reference Number: GEM/2025/B/6146517
Issuing Authority: Bharat Petroleum Corporation Ltd (under the Ministry of Petroleum and Natural Gas)

Scope of Work and Objectives

The purpose of this tender is to solicit bids for the Comprehensive Annual Maintenance Contract (CAMC) for Hitachi Hirel Uninterruptible Power Supplies (UPS) at various BPCL pipeline locations. The successful bidder will be required to deliver preventive maintenance services, repair, and necessary replacements for the UPS systems, ensuring optimal uptime and reliability crucial for operations.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

  • Registered entity compliant with local laws and regulations.
  • Proven experience in providing UPS maintenance services, particularly for Hitachi Hirel products.
  • Financial capability to support long-term contracts and a valid financial statement to reflect stability.

Technical Requirements

Bidders are required to comply with specific technical specifications for the UPS systems being maintained. This includes familiarity with the operational mechanisms of Hitachi UPS systems, knowledge of troubleshooting processes, and the ability to replace components where necessary. Comprehensive documentation of past performance and adherence to quality standards in line with industry practices is also essential.

Financial Requirements

Bidders must provide a financial bid that includes:

  • A detailed cost breakdown for servicing and parts,
  • Consideration for any applicable taxes and additional fees that may arise during the contract period.
  • Payment structures should be clearly defined in the proposal.

Document Submission Details

Interested parties are required to submit their bids electronically through the GEM portal. Essential documentation includes:

  • A proposal detailing the scope of services.
  • Legal documents certifying registration and compliance.
  • Financial statements validating financial status.
  • All submitted documents must be in PDF format, ensuring that no information is omitted or misrepresented.

Special Provisions

This tender will also consider the provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits such as price relaxation and exemptions may be applicable based on the classification of the bidder under Indian procurement policies.

Evaluation Process

The evaluation process will be based on:

  • The completeness and quality of the bids submitted.
  • Compliance with technical specifications and requirements.
  • Financial competitiveness.
  • Past performance evaluation.

Bids will be quantified based on price and quality, ensuring a fair and thorough assessment.

Delivery Locations

Facilities under BPCL's operational domain where services will be rendered include various pipeline locations that require uninterrupted power supply systems for operational efficacy.

Contact Information

For inquiries related to this tender, bidders may contact the official representative at Bharat Petroleum Corporation Ltd. All communications must follow organizational protocols to yield a timely response.

General Information

Item Category
CMC for MUPL Uran 2 X 20 KVA UPS 1st Year , CMC for MUPL Uran 2 X 20 KVA UPS 2nd Year , CMC for MUPL Uran 2 X 20 KVA UPS 3rd Year , CMC for MUPL SV01 2 X 25 KVA UPS 1st Year , CMC for MUPL SV01 2 X 25 KVA UPS 2nd Year , CMC for MUPL SV01 2 X 25 KVA UPS 3rd Year , CMC for MUPL Mumbai 2 X 35 KVA UPS 1st Year , CMC for MUPL Mumbai 2 X 35 KVA UPS 2nd Year , CMC for MUPL Mumbai 2 X 35 KVA UPS 3rd Year , CMC for LOBS Sewree 2 X 3 KVA UPS 1st Year , CMC for LOBS Sewree 2 X 3 KVA UPS 2nd Year , CMC for LOBS Sewree 2 X 3 KVA UPS 3rd Year , CMC for Sanghvi 2 X 15 KVA UPS 1st Year , CMC for Sanghvi 2 X 15 KVA UPS 2nd Year , CMC for Sanghvi 2 X 15 KVA UPS 3rd Year , CMC for Gujari 2 X 15 KVA UPS 1st Year , CMC for Gujari 2 X 15 KVA UPS 2nd Year , CMC for Gujari 2 X 15 KVA UPS 3rd Year , CMC for Mangaliya 2 X 20 KVA UPS 1st Year , CMC for Mangaliya 2 X 20 KVA UPS 2nd Year , CMC for Mangaliya 2 X 20 KVA UPS 3rd Year , CMC for IP1 Sherpur 10 KVA UPS 1st Year , CMC for IP1 Sherpur 10 KVA UPS 2nd Year , CMC for IP1 Sherpur 10 KVA UPS 3rd Year , CMC for Kota 2 x 30 KVA UPS 1st Year , CMC for Kota 2 x 30 KVA UPS 2nd Year , CMC for Kota 2 x 30 KVA UPS 3rd Year , CMC for Malarna 2 x 40 KVA UPS 1st Year , CMC for Malarna 2 x 40 KVA UPS 2nd Year , CMC for Malarna 2 x 40 KVA UPS 3rd Year , CMC for Jobner 2 X 34 KVA UPS 1st Year , CMC for Jobner 2 X 34 KVA UPS 2nd Year , CMC for Jobner 2 X 34 KVA UPS 3rd Year , CMC for BKPL Bina 2 X 30 KVA UPS 1st Year , CMC for BKPL Bina 2 X 30 KVA UPS 2nd Year , CMC for BKPL Bina 2 X 30 KVA UPS 3rd Year , CMC for BPPL Bina 2 X 50 KVA UPS 1st Year , CMC for BPPL Bina 2 X 50 KVA UPS 2nd Year , CMC for BPPL Bina 2 X 50 KVA UPS 3rd Year , CMC for BPPL Panki 2 X 50 KVA UPS 1st Year , CMC for BPPL Panki 2 X 50 KVA UPS 2nd Year , CMC for BPPL Panki 2 X 50 KVA UPS 3rd Year , CMC for BPPL IP01 2 X 15 KVA UPS 1st Year , CMC for BPPL IP01 2 X 15 KVA UPS 2nd Year , CMC for BPPL IP01 2 X 15 KVA UPS 3rd Year , CMC for IP3 Karwadi 15 KVA UPS 1st Year , CMC for IP3 Karwadi 15 KVA UPS 2nd Year , CMC for IP3 Karwadi 15 KVA UPS 3rd Year , CMC for Bharatpur 2 x 40 KVA UPS 1st Year , CMC for Bharatpur 2 x 40 KVA UPS 2nd Year , CMC for Bharatpur 2 x 40 KVA UPS 3rd Year , CMC for Mathura 2 x 20 KVA UPS 1st Year , CMC for Mathura 2 x 20 KVA UPS 2nd Year , CMC for Mathura 2 x 20 KVA UPS 3rd Year , CMC for Piyala 2 x 30 KVA UPS 1st Year , CMC for Piyala 2 x 30 KVA UPS 2nd Year , CMC for Piyala 2 x 30 KVA UPS 3rd Year , CMC for Bijwasan 2 x 25 KVA UPS 1st Year , CMC for Bijwasan 2 x 25 KVA UPS 2nd Year , CMC for Bijwasan 2 x 25 KVA UPS 3rd Year , CMC for Kochi 2 x 35 KVA UPS 1st Year , CMC for Kochi 2 x 35 KVA UPS 2nd Year , CMC for Kochi 2 x 35 KVA UPS 3rd Year , CMC for Coimbatore 2 x 20 KVA UPS 1st Year , CMC for Coimbatore 2 x 20 KVA UPS 2nd Year , CMC for Coimbatore 2 x 20 KVA UPS 3rd Year , CMC for Karur 2 x 20 KVA UPS 1st Year , CMC for Karur 2 x 20 KVA UPS 2nd Year , CMC for Karur 2 x 20 KVA UPS 3rd Year , CMC for Vadinar 2 X 50 KVA UPS 1st Year , CMC for Vadinar 2 X 50 KVA UPS 2nd Year , CMC forVadinar 2 X 50 KVA UPS 3rd Year
Ministry Name
Ministry of Petroleum and Natural Gas
Department Name
Bharat Petroleum Corporation Ltd
Organisation Name
Bharat Petroleum Corporation Ltd

Financial Information

Bid Offer Validity
120 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7746738.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity compliant with local laws, proven experience in the maintenance of UPS systems, specifically Hitachi Hirel models, and a demonstrated financial capability to manage long-term service contracts. It’s crucial for bidders to provide documentation evidencing their registration and relevant work experience to qualify for this tender.

Bidders must submit legal certificates including their registration with the concerned authority, any relevant operation permits, and compliance documents that substantiate eligibility. Additionally, financial statements are necessary to validate the financial capability to handle the contracted services effectively.

To participate in this tender, bidders must register on the GEM portal, where they will provide necessary details about their organization, submit required documents, and verify their credentials. This ensures compliance with all regulatory requirements and an understanding of tender specifics before bidding.

Submitted documents for this tender must be in PDF format. This includes the technical proposal, financial submissions, and all requisite certificates. Utilizing PDFs ensures uniform submission formats and simplifies the review process aligned with the submission requirements stipulated in the tender notice.

Successful bidders will be required to furnish a performance security to guarantee the fulfillment of contract obligations. This security is typically expressed as a percentage of the total contract value and is aimed at protecting against defaults or unsatisfactory completion of the maintenance contract. Specific details regarding the percentage and terms will be outlined upon acceptance of the bid.

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