Tender Title: Custom Bid for Services - Repair, Software Update, and Supply of Battery Stand for 2 x 30 KVA Online UPS Systems
Reference Number: GEM/2025/B/6167083
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
This tender aims to procure comprehensive services relating to the repair, software updates, and supply of battery stands for 2 x 30 KVA Online UPS Systems. The objective is to enhance the operational efficiency of the UPS systems within the Ministry of Defence's facilities, ensuring reliability and continuity of power supply for critical operations.
Eligibility Criteria
To be eligible for participation, bidders must meet the following criteria:
- The bidder should be a registered entity with the appropriate license to provide services relevant to UPS systems.
- Experience in handling similar projects, particularly within the defense or government sectors, is required.
- Compliance with relevant standards and regulations governing electrical equipment and services.
Technical Requirements
Bidders must fulfill the following technical requirements:
- Proven capability to repair and service Online UPS systems, specifically models similar to 30 KVA UPS.
- Must provide documented evidence of prior successful projects involving software updates and repairs of similar equipment.
- Supply of battery stands must meet specified industry standards for quality and compatibility with the existing systems.
Financial Requirements
Bidders should demonstrate:
- Financial stability through the provision of financial statements for the past three fiscal years.
- Ability to provide a competitive quote based on the outlined scope of work.
- Compliance with quoted financial terms specified in the tender documentation.
Document Submission Details
Interested parties must submit all required documentation electronically to adhere to the tender's submission guidelines. The submission must include:
- Technical proposal detailing the approach and methodology.
- Financial proposal, encompassing all costs associated with the scope of work.
- Proof of eligibility, including registration and prior experience.
Special Provisions
The tender accommodates proposals from Micro, Small, and Medium Enterprises (MSEs) and startups, enabling them to compete on an equal footing. Special benefits may include criteria tailored to support smaller bidders, ensuring their participation in government tenders.
Evaluation Process
Submissions will be evaluated based on:
- Adherence to technical specifications and requirements.
- Financial viability and competitiveness of offered prices.
- Previous experience and capability to deliver on similar projects. Proposals meeting the minimum qualifications will be shortlisted for further assessment.
Delivery Locations
Services will be rendered at specified locations designated by the Ministry of Defence. Bidders should consider potential logistical challenges when outlining their proposals.
Contact Information
For further inquiries, please refer to the official communication channels of the Department of Defence Research & Development, ensuring all contact is routed through appropriate avenues for clarity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing services related to UPS systems, demonstrated experience in similar repairs or upgrades, and compliance with regulations governing electrical services. Furthermore, bidders should provide evidence of successful project completions in the defense or governmental sectors, enhancing their qualifications for this tender.
Bidders are required to meet specifications that include proven capabilities in servicing 30 KVA Online UPS systems. Technical proposals should outline methodologies for effective repairs and software updates, with documented evidence of past projects that showcase competence in handling similar specifications. Compliance with industry standards for quality and safety is also paramount throughout the service delivery.
Bidders must include performance security requirements as part of their submission, ensuring that they can fulfill the contract terms if awarded. Specific details regarding the value and conditions of the performance security will be outlined in the tender documentation, and compliance is crucial for successful bid evaluation.
All submissions must be conducted electronically, adhering to the digital requirements set forth in the tender documentation. Bidders need to prepare and submit detailed technical and financial proposals in the required format, ensuring that all documents are clearly labeled and submitted within the stipulated timelines.
Micro, Small, and Medium Enterprises (MSEs) can avail themselves of specific provisions aimed at enhancing their participation in government tenders. This includes criteria that favor smaller businesses, access to tailored support in the bidding process, and competitive advantages designed to level the playing field for startups and burgeoning enterprises within the sector. Compliance with ‘Make in India’ policies further encourages local content in procurement, benefitting eligible bidders.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders