Tender Title: Hiring of External Resources on Contract Basis for Facility Management Services
Tender Reference Number: GEM/2025/B/6152999
Issuing Authority: Bharat Petroleum Corporation Ltd, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The purpose of this tender is to engage qualified vendors for the hiring of external resources on a contract basis for various facility management services. These services will support operations at the Piyala LPG Plant, including but not limited to logistical support, operation of High Voltage Distribution (HVD), ETP (Effluent Treatment Plant) operation, and miscellaneous tasks involving regional logistics. The goal is to augment service efficiency and ensure compliance with safety and operational standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities and demonstrate relevant experience in providing facility management services. This includes having a valid license and the capability to manage the specific operations outlined within the scope effectively. Companies that qualify as Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and will receive special considerations during the evaluation process.
Technical Requirements
Bidders must provide evidence of technical expertise in facility management, particularly in operations similar to those listed in the scope. This includes previous project references, certifications in quality management systems (e.g., ISO), and adherence to safety standards required for engaging with operations involving flammable materials.
Financial Requirements
Bidders are required to submit a financial bid along with an Earnest Money Deposit (EMD) as part of the bid submission process. The financial capacity of the bidders will also be assessed to ensure they possess sufficient working capital to fulfill the contract obligations.
Document Submission Details
All submissions must be made electronically through the relevant online portal specified by the Bharat Petroleum Corporation Ltd. Necessary supporting documents must be uploaded in the accepted formats to ensure a compliant bid submission. Incomplete submissions may lead to disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers special provisions that provide support and ease the competitive environment for these entities. Participation by startups is also welcomed, and they are advised to highlight their innovative approaches in their submissions.
Evaluation Process
Bids will undergo a comprehensive evaluation process where technical qualifications will be assessed first, followed by financial evaluations. The criteria for evaluation will include compliance with the technical specifications, past performance, and competitive pricing. The evaluation results will be communicated to all participants following the conclusion of the assessment.
Delivery Locations
Services are to be performed at the Piyala LPG Plant and associated logistics facilities as detailed in the scope of work. Bidders must confirm that they can meet the logistical requirements to effectively deliver services at these locations.
Contact Information
For further inquiries regarding the tender, potential bidders are encouraged to reach out through the official communication channels provided in the tender document. Detailed contact information will be made available to registered bidders as necessary.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To be eligible, bidders must be registered entities with a demonstrated history of providing facility management services. This includes prior experience relevant to the operations at the Piyala LPG Plant, possessing the necessary licenses, and adhering to stipulated safety and quality standards. Participation from Micro, Small, and Medium Enterprises (MSEs) is particularly encouraged as they are given priority consideration in the evaluation process.
Bidders must provide valid operational licenses, quality certifications (such as ISO), and any other industry-specific certifications relevant to the technical specifications. Evidence of safety training and compliance with local regulations is also advisable to meet the compliance requirements outlined in the tender.
To register for participation, bidders are required to create an account on the official procurement portal of Bharat Petroleum Corporation Ltd. Following account creation, participants must fill out the necessary forms and upload the required documents in the specified formats outlined in the tender documentation.
The accepted document formats include PDF, DOCX, and XLSX. All submissions must comply with the online submission guidelines as stated in the tender instructions. It is crucial to ensure that all documents uploaded are complete, up-to-date, and submitted electronically to avoid disqualification due to non-compliance.
MSEs participating in this tender will benefit from special provisions designed to facilitate their entry into the bidding process. This includes preferences in evaluation and potential financial support options. By ensuring compliance with Make in India policies, MSEs aiming for local content in their proposals will significantly enhance their chances of selection.
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