Tender Title: Repair and Spare Parts for Chemical Control Instruments
Tender Reference Number: GEM/2025/B/6143347
Issuing Authority/Department: Bharat Petroleum Corporation Ltd, Ministry of Petroleum and Natural Gas
The scope of work under this tender encompasses the repair and supply of essential spare parts for specific chemical control instruments. This includes the KIT ACT REPAIR CHEMTROLS IGTV3251, SPARE PS37 KIT0000253 TELEDYNE AAQMS, and KIT PUMP REBUILD PU0000096 TELEDYNE, focusing on restoring equipment functionality, enhancing operational efficiency, and ensuring adherence to safety standards.
The main objectives of this tender are to procure high-quality repair services, alongside the necessary spare parts, to ensure the ongoing operation of essential equipment in the petroleum sector. Contractors are expected to deliver a high level of reliability and efficiency in their services.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, including:
- Being a registered entity in India with valid GST and PAN numbers.
- Possessing experience in the repair and supply of chemical control instruments or similar equipment.
- Compliance with the necessary technical specifications outlined in the detailed tender documents.
Technical Requirements
The bidders should adhere to the following technical requirements:
- The services must meet or exceed the industrial standards applicable to chemical control systems.
- Successful candidates should provide documented evidence of prior experience in executing similar contracts.
- Companies must demonstrate their capability to supply genuine and high-quality spare parts.
Financial Requirements
Financial requirements for this tender include:
- Submission of an Earnest Money Deposit (EMD) specified in the tender documents.
- Clear pricing structure without hidden costs.
- Proof of financial sustainability to fulfil contractual obligations.
Document Submission Details
All documents required for submission should include, but are not limited to:
- Technical proposal.
- Financial bid.
- Compliance certificates.
- Company registration documents.
Submissions must follow the format specified in the tender documentation, and should be made through the designated online portal.
Special Provisions
The tender provides specific incentives for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity and encouraging participation from smaller businesses. Provisions in line with the 'Make in India' initiative are also applicable.
Evaluation Process
The evaluation process will include:
- Assessment of technical proposals based on predefined criteria.
- Financial bids will be analyzed to ensure they provide value while adhering to budget limits.
- Shortlisted candidates will be notified for further deliberation.
Delivery Locations
Participants should note that delivery locations will primarily involve sites operated by Bharat Petroleum Corporation Ltd across regions specified in the tender documents.
Contact Information
For additional inquiries, bidders may seek clarification related to the submission and evaluation process via the official communication channels outlined in the tender documentation.
This tender represents a critical investment in maintaining and enhancing chemical control instruments within essential operations, and it is expected that all participants will uphold the highest standards of quality and compliance throughout the procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST and PAN numbers, possessing experience in the repair and supply of chemical control instruments, and ensuring compliance with the outlined technical specifications. Interested bidders must demonstrate their qualifications through thorough documentation and historical performance related to similar contracts.
Bidders must present several required certificates during the submission process, including their GST registration, PAN card, and any industry-specific compliance certificates. Additionally, technical documents proving past experience in executing similar projects are vital for qualifying for this tender.
The registration process for participants involves creating an account on the designated online tender platform, where details of the bidder’s entity should be submitted. Completing the application includes uploading necessary documentation as per the specifications highlighted in the tender documents.
Accepted document formats for submission include PDF and Excel formats, particularly for financial bids and compliance evidence. Bidders should ensure that all documents are neatly organized and adhere to guidelines specified in the tender documentation to prevent any issues during evaluation.
The payment terms for this tender are contingent on specific milestones defined during the execution of the contract. Typically, payment will be released post-delivery and acceptance of goods and services. Bidders should refer to detailed tender guidelines for comprehensive understanding of terms and any performance security requirements that may apply.
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