Tender Title: Fuel Transfer Pump and Spare Parts

Reference Number: GEM/2025/B/6151960

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs under the Ministry of Defence invites tenders for the supply of critical components and equipment pertaining to fuel transfer systems and associated spare parts. This encompasses a range of products that include, but are not limited to, Fuel Transfer Pumps, Bearing Couplings, C R Injectors, Servo Cylinder Tie Rods, and Repair Kits for Servo Steering. The objective of this tender is to enhance operational readiness and maintain the operational efficiency of military equipment by ensuring a steady supply of essential spare parts.

Scope of Work and Objectives

The scope of work involves the provision of 24 units of the listed items as specified in the Bill of Quantities (BOQ). Successful bidders will ensure that all components meet the required specifications and standards necessary for military applications. The overarching goal is to procure high-quality parts that ensure optimal functionality and reliability in varying conditions.

Eligibility Criteria

To be eligible for participation, bidders must be registered entities with the capacity to provide the required goods. Bidders should have prior experience in dealing with defense-related contracts or similar supplies, which demonstrates their proficiency and reliability in delivering quality products.

Technical Requirements

All items offered in this tender must meet the technical specifications laid out in the BOQ. Bidders are required to provide adequate documentation proving compliance with these specifications, including configurations, capacities, and operational standards. Furthermore, bidders should adhere to recognized quality standards relevant to the defense sector.

Financial Requirements

Bidders must be prepared to quote their financial proposals, including all applicable taxes, delivery charges, and any other associated costs. It is paramount that financial proposals reflect competitive pricing while ensuring financial accountability throughout the procurement process.

Document Submission Details

Interested participants are required to submit their bids electronically through the designated tender portal. Bids should include all requisite documentation as specified in the tender guidelines. Late submissions will not be entertained, and it is advised to ensure that all files are uploaded in acceptable formats.

Special Provisions

The tender allows for certain concessions for Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with opportunities to participate in a fair and equitable manner. This initiative is intended to promote local industries in line with the government's preferences for domestic sourcing.

Evaluation Process

Bids will undergo a rigorous evaluation process that will assess technical specifications, financial competitiveness, and compliance with eligibility criteria. The evaluation committee will be responsible for determining the best suppliers based on predefined benchmarks and performance concerning product specifications.

Delivery Locations

Delivery of goods may be required at various military establishments and units as specified in the individual purchase orders following the award of the contract.

Contact Information

For any queries related to the tender, potential bidders should consult the official communication channels provided in the tender documents. Bidders are encouraged to clarify any uncertainties regarding the submission process or specifications to ensure their submissions are comprehensive and meet the requisite standards.

Through this tender, the Department of Military Affairs aims to collaborate with competent suppliers who can contribute to strengthening the defense capabilities through quality supply chains and parts delivery.