Tender Title: Minor Repair Kit Tender
Reference Number: GEM/2025/B/6149216
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs is inviting bids for the procurement of a Minor Repair Kit that includes essential components for maintenance and repair activities. This tender encompasses the supply of various parts, including but not limited to, Air Compressors, Water Pump Assembly, CROSS ASSY, BUSH KING PIN, Needle Roller Bearings, Assy Window Regulator RH, Center Bolts, and Oil Seals, among others. The primary objective is to ensure the availability of reliable spare parts that facilitate timely repairs and enhance operational efficiency.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with a proven track record in supplying similar goods. The eligibility criteria include compliance with technical and financial requirements, ensuring that all potential bidders meet the necessary standards to participate. Specifically, bidders are expected to provide evidence of their ability to deliver high-quality products while adhering to safety norms and standards set forth by the relevant authorities.
Technical Requirements
Bidders must ensure that the items supplied meet specified technical specifications and quality standards as detailed in the tender documentation. Products should comply with relevant industry standards to ensure reliability and performance. Special attention is required for components such as the Air Compressors and Water Pumps with respect to operational efficiency and longevity.
Financial Requirements
Bidders must demonstrate their financial capability to fulfill the contract obligations. This includes furnishing relevant financial statements, proof of prior successful contract execution, and other financial documents. Additionally, bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal to demonstrate commitment towards the tender process.
Document Submission Details
Proposals must be submitted through the prescribed electronic system, including all requisite documents outlined in the tender guidelines. It is essential to adhere to the submission format requirements such as PDF or other accepted formats as specified to ensure a smooth evaluation process.
Special Provisions
Small and Medium Enterprises (SMEs) and startups are encouraged to participate. Provisions are in place to support such enterprises and foster local procurement as part of the government's 'Make in India' initiative. Participants should indicate their status as MSE/Startup to avail the benefits provided.
Evaluation Process
Bids will undergo a meticulous evaluation process based on predefined criteria, focusing on technical descriptions, compliance with specifications, and price competitiveness. The assessment committee will review all submissions with emphasis on both financial and technical capabilities before awarding the contract.
Delivery Locations
Successful bidders will be required to supply the products to designated locations as specified in the final terms of the contract. Delivery timelines and schedules will be confirmed post-award, emphasizing adherence to the agreed timelines to ensure uninterrupted operations.
Contact Information
For further queries, bidders are encouraged to consult the tender documentation or the official website of the Ministry of Defence for accurate and updated information regarding the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capability to supply minor repair kits. Bidders must demonstrate a history of successful deliveries and adhere to all applicable technical and financial standards. Entities must also comply with quality standards relevant to the products being offered in order to qualify for bid submission.
Bidders are required to provide various certificates as part of their submission. This includes registration certificates, tax compliance documents, and any necessary technical specifications certifications for the products. Additionally, proof of past performance and compliance with relevant industry standards is essential for successful evaluation.
As part of the bidding process, an Earnest Money Deposit (EMD) must be submitted along with the proposal. The amount of the EMD is outlined in the tender documents and serves as a commitment to participate. The EMD will be forfeited if the bidder withdraws their proposal after submission.
Bids must be submitted electronically through the designated online portal. It is crucial to ensure that all documents are submitted in the accepted formats, such as PDF, to facilitate a smooth evaluation process. Bidders should adhere strictly to the submission guidelines to avoid any complications.
Yes, special provisions are made for MSEs and startups to encourage their participation in government tenders. MSEs can avail benefits such as relaxation in certain eligibility criteria and price preferences. Bidders should clearly indicate their MSE status in the submission to benefit from these provisions.
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