Tender Title: Custom Bid for Services - 3 Years Rate Contract for Condition Monitoring of Rotating Equipment in BPCL Kochi Refinery
Reference Number: GEM/2025/B/6157361
Issuing Authority:
The tender is issued by Bharat Petroleum Corporation Ltd (BPCL), under the Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives
This tender is focused on establishing a 3-year rate contract for condition monitoring of rotating equipment within BPCL Kochi Refinery. The scope encompasses various tasks aimed at ensuring the reliability and performance of rotating machinery, which is critical for the operational efficiency and safety of refinery operations. The objectives include the consistent monitoring of equipment condition, identification of potential failures, and maintenance recommendations to minimize downtime and extend the lifespan of essential machinery.
Eligibility Criteria
To qualify for this tender, bidders must meet certain eligibility requirements. This typically includes being a registered entity with relevant experience in the condition monitoring sector. Companies should possess adequate certifications and a proven track record in similar projects, ensuring they can deliver the necessary services effectively.
Technical Requirements
Bidders are expected to provide a comprehensive technical proposal detailing their methodology for condition monitoring, equipment to be used, and the professional qualifications of their staff. The use of advanced diagnostic tools and adherence to industry best practices is essential. Specific technical specifications outlined by BPCL must be followed to ensure compliance with operational standards.
Financial Requirements
Proposals must include a detailed financial plan, outlining the pricing structure for the rate contract. Bidders are required to demonstrate financial stability and provide any relevant financial certificates to verify their capability to undertake this project without jeopardizing service continuity.
Document Submission Details
All documents must be submitted electronically through the designated platform. It is critical to follow the specified submission guidelines to ensure compliance with the tender requirements. Late submissions or incomplete documents will result in immediate disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. There are specific benefits and incentives available for these categories, aiming to promote inclusivity and support local business growth, especially in compliance with the 'Make in India' initiative.
Evaluation Process
The evaluation of bids will be conducted based on several criteria, including technical capability, financial proposal, and compliance with the outlined specifications. Both qualitative and quantitative assessments will be employed to identify the most suitable vendor for the contract.
Delivery Locations
The primary delivery location for the services rendered under this contract will be at the BPCL Kochi Refinery facility. Bidders must ensure that they have the capacity to operate efficiently at the designated site.
Contact Information
Interested parties seeking clarification or additional details about the tender can reach out to BPCL’s tendering department via the official communication channels. Please refer to the tender document for precise contact details.
This tender presents a significant opportunity for qualified vendors in the field of condition monitoring services, contributing to the operational excellence of BPCL Kochi Refinery. Participation in this tender can lead to long-term partnerships and sustained growth in a critical industry sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered and established entity with relevant experience in condition monitoring services. Bidders must demonstrate their capability through prior project undertakings and hold necessary certifications. Companies are advised to prepare documentation that verifies their compliance with these criteria, ensuring they can meet the expectations of BPCL regarding service delivery.
Bidders need to provide relevant certificates that affirm their capability to conduct condition monitoring of rotating equipment. These certificates may include industry accreditations, ISO certifications, and proof of previous successful projects. Ensuring comprehensive documentation is critical to meet the tender specifications and validation processes.
The registration process involves creating an accountable profile on the designated procurement platform. Bidders must submit all required credentials and documents electronically. It is crucial to follow the outlined submission guidelines strictly and ensure that all necessary information is provided to avoid disqualification.
All documents must be submitted in specified formats that comply with the tender guidelines. Commonly accepted formats include PDF, DOCX, and XLSX. It is imperative for bidders to adhere to these requirements to ensure their submission is valid and can be reviewed effectively.
The evaluation and selection process will take into account multiple factors including technical qualification, financial proposals, and adherence to specific tender requirements. Bidders may be assessed through both qualitative and quantitative methods to determine their capability to fulfill the contract adequately, ensuring BPCL receives the most competent service provider.
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