Tender Title: ARC for Exchanger Maintenance Jobs in Secondary Processing Units at BPCL

Tender Reference Number: GEM/2025/B/6128834

Issuing Authority

The tender is issued by the Bharat Petroleum Corporation Ltd, under the Ministry of Petroleum and Natural Gas. The authority is responsible for the management and execution of maintenance jobs, ensuring consistent operational performance across its secondary processing units.

Scope of Work and Objectives

The primary objective of this tender is to appoint a qualified contractor for the Annual Rate Contract (ARC) concerning exchange maintenance services. This involves systematic maintenance and operational efficiency of exchangers utilized within the secondary processing units at the BPCL Mumbai Refinery. The scope includes periodic checks, corrective maintenance, and any necessary upgrades to maintain compliance with quality and safety standards while ensuring that the processing units operate at optimal performance levels.

Eligibility Criteria

Participants wishing to submit their bids must adhere to stringent eligibility requirements. This includes having a valid registration, appropriate expertise in mechanical maintenance, and documented experience in managing similar projects within the petroleum sector or heavy industry. Potential bidders should also possess a proven track record in ensuring compliance with safety standards and regulations.

Technical Requirements

Tender applicants must demonstrate technical competency through relevant certifications and experience in exchanger maintenance. Companies will be required to submit documentation detailing their technical capabilities, maintenance methodologies, and evidence of previous successful contracts in a similar domain. Compliance with industry standards and quality benchmarks is crucial.

Financial Requirements

Bid submissions must include a detailed financial proposal outlining the costs associated with the provision of maintenance services. It is imperative that bidders provide clear breakdowns of costs and show their ability to meet payment terms outlined in the contract framework. Applications may also require documentation evidencing financial stability or past performance on projects of varied scale.

Document Submission Details

All tender documents must be submitted electronically through the designated government procurement portal. Detailed guidance on document formatting and submission processes will be provided on the portal. It is crucial that all submissions adhere to the guidelines provided to avoid disqualification.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with special benefits and an enhanced opportunity for participation. Proposals from MSEs may also enjoy price preferences, making this an attractive opportunity for smaller entities.

Evaluation Process

Bid evaluations will be based on both technical capabilities and financial proposals. The selection board will assess submissions to ensure that all criteria are met, emphasizing the ability to deliver high-quality maintenance services efficiently. Criteria such as past performance, financial health, and compliance with technical specifications will play a pivotal role in the evaluation.

Delivery Locations

The primary work location under this tender is at the BPCL Mumbai Refinery. All maintenance work shall be conducted at the designated areas of the refinery, ensuring minimal disruption to ongoing operations while adhering to safety regulations.

Contact Information

For inquiries related to this tender, interested bidders should refer to the contact guidelines provided on the official BPCL website or the government procurement portal. It is essential to engage with the official channels for clarifications and additional information to ensure compliance and a successful submission process.

This tender opportunity not only emphasizes the importance of maintaining essential refining equipment but also supports the growth of local enterprises and technical proficiency within the industry. Engaging in this tender can lead to significant advancements in efficiency and reliability for quality maintenance services in core operational areas.