Tender Title: Operation and Maintenance of Other Machines and Plants - Complete System

Reference Number: GEM/2025/B/6164959

Issuing Authority:

Bharat Petroleum Corporation Ltd
Ministry of Petroleum and Natural Gas

Scope of Work and Objectives:

This tender focuses on the operation and maintenance of machines and plants related to complete systems. The primary objective is to ensure optimal performance and reliability of essential equipment used in petroleum operations. The selected contractor will be responsible for comprehensive maintenance services that include routine maintenance, emergency repairs, and performance monitoring to minimize downtime and enhance operational efficiency.

Eligibility Criteria:

Interested bidders must meet the following eligibility requirements:

• Must be a registered entity with necessary licenses.
• Proven track record in the operation and maintenance of similar machines and plants.
• Financial capability to undertake the contract as assessed through financial statements.
• The bidding entity must not be blacklisted or disqualified by any government authority in relation to similar services.

Technical Requirements:

Bidders should possess the necessary technical knowledge and tools for effective operation and maintenance. This includes but is not limited to:

• Experienced personnel with certifications relevant to machinery operation.
• Knowledge of safety regulations and operational standards.
• Capability to use diagnostic tools and perform required tests as per industry standards.

Financial Requirements:

Prospective bidders should provide:

• A comprehensive breakdown of service costs in line with industry pricing.
• Financial statements for the past three years to demonstrate fiscal stability.
• Any required earnest money deposit (EMD) as specified in the financial guidelines.

Document Submission Details:

All documents must be submitted electronically through the specified procurement platform in PDF format. It is essential to ensure all documents are complete, legible, and submitted before the specified deadline. Bidders must include:

• Administrative documents (registered entity proof, licenses).
• Technical documents (qualifications, experience).
• Financial documents (financial stability proof, EMD).

Special Provisions:

This tender is open to Micro, Small, and Medium Enterprises (MSEs) and offers specific advantages such as reduced performance security requirements and simplified qualification criteria. Startups are also encouraged to apply, as the tender aims to promote innovation and broader participation.

Evaluation Process:

The evaluation of tenders will be conducted based on a two-stage evaluation process:

1. Technical Assessment: This involves scrutinizing submitted documents to ensure all technical specifications and capabilities align with the requirements.
2. Financial Assessment: Following the technical evaluation, the financial submissions will be evaluated for cost-effectiveness and compliance.

Delivery Locations:

Services will be required at locations specified by Bharat Petroleum Corporation Ltd. Detailed site-specific requirements will be communicated to the successful bidder.

Contact Information:

For further inquiries regarding this tender, bidders are encouraged to reach out to the Bharat Petroleum Corporation Ltd through the official procurement portal. All correspondence must use professional channels and adhere to confidentiality protocols as stipulated in the bidding guidelines.

Please ensure that all inquiries comply with the government and procurement policies.

This tender is pivotal for enhancing operational excellence within Bharat Petroleum Corporation Ltd, aiming for efficiency in machinery and plant maintenance. All bidders are encouraged to submit detailed proposals that emphasize their capabilities and align with the tender requirements.