Bharat Petroleum Corporation Ltd Tender by Bharat Petroleum Corporation Ltd (GEM/2025/B/6182748)

Tender Title: Development of GIS Database for VBPL Bawdi IP Station

Reference Number: GEM/2025/B/6182748

Issuing Authority

This tender is issued by Bharat Petroleum Corporation Ltd, under the oversight of the Ministry of Petroleum and Natural Gas.

Scope of Work and Objectives

The primary objective of this tender is the development of a comprehensive Geographic Information System (GIS) database for the VBPL Bawdi IP Station. This initiative encompasses multiple facets of data management and document digitalization. The specific requirements include:

• Digitization of latest village maps associated with the Bawdi IP Station.
• Digitalization of documents in various sizes, specifically A0, A1, A2, A3, and A4.
• Scanning and uploading of color documents across mentioned sizes.

The successful bidder will be tasked with creating an organized and accessible GIS database that will streamline access to important geographical and infrastructural data relevant to the Bawdi IP Station operations.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• Must be a legally registered entity.
• Previous experience in GIS data development.
• Proven track record in document digitization and scanning services.
• Compliance with industry-specific standards.

Technical Requirements

Bidders should be familiar with the following:

• Expertise in GIS software and tools.
• Familiarity with document scanning technology, specifically for large-format documents.
• Ability to deliver high-resolution digital files while maintaining the integrity of original documents.
• Knowledge of data privacy and protection regulations.

Financial Requirements

Bidders are required to provide a detailed financial proposal that indicates:

• Cost breakdown for each category of services rendered.
• Payment terms including deposit, progress payments, and final payment upon project completion.
• Evidence of financial stability and capability to handle the project requirements.

Document Submission Details

Bidders are required to submit their proposals through the designated online portal. Submissions should include:

• A cover letter.
• Detailed technical and financial proposals.
• Supporting documents demonstrating eligibility and previous experience.
• Relevant certificates or accreditations.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and Startups may be afforded certain benefits as per the relevant government policies. Bidders are encouraged to include this information in their submissions to take advantage of such provisions.

Evaluation Process

The evaluation of submitted bids will be conducted on the basis of:

• Compliance with technical specifications.
• Financial proposal competitiveness.
• Past performance and experience in similar projects.
• Adherence to quality standards and timelines.

Delivery Locations

The successful bidder will be required to carry out operations primarily at the VBPL Bawdi IP Station and may also need to process documents that are associated with the station's operational regions.

Contact Information

For any queries concerning this tender, bidders are advised to refer to the official contact information provided in the tender documentation.