Tender Title: Operation and Maintenance of Housekeeping and Gardening Services at Tank Farm, Tank Lorry Parking, Admin & Canteen at Manmad Installation

Reference Number: GEM/2025/B/6170306

Issuing Authority:

This tender is issued by Bharat Petroleum Corporation Ltd, under the Ministry of Petroleum and Natural Gas.

Scope of Work and Objectives:

The primary objective of this tender is to procure professional services for housekeeping and gardening at the Manmad Installation. This includes the maintenance of facilities such as tank farms, lorry parking areas, administration offices, and canteens. The service provider is expected to ensure cleanliness, functional maintenance, and aesthetic enhancement of the designated areas for a period of two years, from May 2025 to April 2027.

Eligibility Criteria:

To qualify for this tender, bidders must meet the following eligibility criteria:

• A valid registration as a business entity, either as a sole proprietorship, partnership, or corporation.
• Proven experience in providing similar services for a minimum of two years.
• Possession of relevant licenses and certifications to operate in the housekeeping and gardening sector.
• Financial capability to execute the contract, demonstrated through past financial statements.

Technical Requirements:

Bidders must adhere to the following technical requirements:

• Compliance with local health and safety regulations.
• Staff trained in sanitation practices and horticulture.
• Provision of equipment and materials required for effective service delivery.
• Ability to furnish quality standards in line with industry benchmarks.

Financial Requirements:

The financial aspects of the tender include:

• Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
• Detailed pricing for the services offered, ensuring clarity in service rates and any additional costs associated with materials or special requests.
• Candidates should note that the pricing evaluation will be based on total costs proposed.

Document Submission Details:

Bidders are required to submit duly filled forms and supporting documents in a sealed envelope by the submission deadline, as outlined. It is important to follow the specified document formats during submission.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing special provisions to boost local enterprises. Bidders qualifying as MSEs are exempt from the Earnest Money Deposit (EMD).

Evaluation Process:

The evaluation of bids will be carried out in two stages:

1. Technical Evaluation: Assessing the bids based on the compliance with technical criteria, qualifications, and bidder’s experience.
2. Financial Evaluation: Evaluating the financial proposals for cost-effectiveness while ensuring the bidders meet the minimum eligibility criteria.

Delivery Locations:

Services shall be provided at various sites within the Manmad Installation, which includes tank farms, parking spaces, administration offices, and canteen facilities.

Contact Information:

While specific contact details are not provided in the tender documentation, it is recommended that interested bidders view the official communication channels of Bharat Petroleum Corporation Ltd for further inquiries.

Conclusion: This tender presents an opportunity for entities skilled in housekeeping and gardening services to work with a reputable organization in maintaining vital operational areas at the Manmad Installation. Bidders are encouraged to submit comprehensive bids to ensure compliance with all requirements and standards set forth in this tender.