Tender Title: Operation and Maintenance of Other Machines and Plants - Complete System
Tender Reference Number: GEM/2025/B/6120517
Issuing Authority: Department of Higher Education, Ministry of Education
The tender aims to solicit bids for the comprehensive operation and maintenance of other machines and plants, focusing on providing high-quality support and service for various equipment involved in educational environments. The main objective is to enhance operational efficiency, ensure functionality, and uphold safety standards across all managed systems.
Scope of Work
The successful bidder will be responsible for the complete cycle of operation and maintenance services on a variety of complex machinery and plants. This includes routine inspections, scheduled maintenance, emergency repairs, and performance evaluations. The objectives are to minimize downtime, enhance operational longevity, and ensure compliance with relevant regulations and standards.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. This includes being a registered entity with a valid business license, demonstrating previous experience in similar services, and complying with all regulatory conditions relevant to the operation and maintenance of machines and plants.
Technical Requirements
Bidders should possess the necessary technical capabilities to provide maintenance services for diverse equipment. This includes the availability of trained technicians, adherence to manufacturer specifications, and use of original parts whenever required to ensure optimal operation.
Financial Requirements
Bidders are required to provide financial documents showcasing their stability, including audited financial statements for a specific period, proof of business turnover that qualifies for the tender, and a performance security deposit as stipulated in the tender documents.
Document Submission Details
All tender submissions must be made electronically via the designated platform. Required documents include the technical proposal, financial bid, eligibility proof, and compliance certificates. Submission formats must adhere to the specifications outlined in the tender guidelines.
Special Provisions
Provision has been made for Micro, Small, and Medium Enterprises (MSMEs) as well as startups, granting them benefits such as price preference and ease of qualification as per governmental policies. This initiative fosters competitiveness and supports local businesses.
Evaluation Process
The evaluation of bids will be conducted based on a thorough assessment of both technical and financial elements, focusing on adherence to submission guidelines, the completeness of technical proposals, and competitive pricing. The selection process will prioritize quality standards, ensuring that the chosen contractor can deliver top-tier service.
Delivery Locations
Operational support and services will be required at various educational institutions under the purview of the Department of Higher Education, with specific locations outlined in the tender documents.
Contact Information
For detailed inquiries, participants can reach out to the designated contacts listed in the official documents. It is crucial to follow guidelines and maintain communication through the established channels.
To summarize, this tender represents a significant opportunity for qualified bidders to offer essential maintenance services aimed at enhancing operational efficiency within the education sector. All interested parties are encouraged to submit their proposals considering the specified guidelines and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, providing proof of relevant experience in similar operation and maintenance projects, and fulfilling all compliance obligations related to industry regulations. Additionally, potential bidders may need to demonstrate their technical capabilities and possess necessary resources for undertaking the project effectively.
Bidders must provide detailed technical specifications showcasing their capabilities to operate and maintain machinery as stipulated in the tender document. This includes details of the trained workforce, tools and techniques to be used, adherence to quality standards, and any relevant certification that demonstrates compliance with industry norms.
The payment terms will typically outline provisions for milestone payments based on the completion of specific phases of work or service delivery. It’s essential to review the tender to ensure understanding of any prerequisites for payment, such as the submission of inspection reports, compliance checks, and client sign-offs before fund disbursement.
Tender documents must be submitted electronically through the designated platform as specified in the tender announcement. Bidders should ensure that all required documents are compiled accurately and meet the stated submission formats to avoid disqualification.
The tender includes provisions that are beneficial for Micro, Small, and Medium Enterprises (MSMEs), allowing them access to favorable bid conditions, simplified qualification requirements, and potential price preferences. This initiative supports the government’s aim of promoting local business and fostering an inclusive economy.
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