Government Tender for Outdoor Physical Fitness Equipment Supply & Maintenance in Surat

This government tender invites qualified bidders to supply, install, and maintain outdoor physical fitness equipment across various municipal gardens in Surat's South Zone-A (Udhna). The project aims to enhance public health and recreational facilities by providing durable fitness equipment with a comprehensive maintenance plan. The scope includes supplying high-quality outdoor fitness equipment, installation, and a one-year free maintenance period. The tender is issued by Surat Municipal Corporation, targeting experienced vendors in sports goods and outdoor fitness equipment supply. The project duration is approximately 12 years, ensuring long-term benefits for the community. Bidders must adhere to specified eligibility criteria and technical standards to qualify for participation. The total estimated project cost is around INR 15,23,156.56, with a bid security of INR 16,000.00. The tender process involves submitting digital bids via the NPROCURE portal, with detailed evaluation based on technical and financial criteria. This opportunity is ideal for companies specializing in outdoor sports equipment, municipal infrastructure, and public health projects.

• Supply of outdoor physical fitness equipment suitable for public parks and gardens.
• Installation of equipment at designated municipal garden locations.
• Conducting comprehensive testing to ensure safety and durability.
• Providing one year free maintenance post-installation, including repairs and servicing.
• Ensuring all equipment complies with relevant safety standards and technical specifications.

The process involves:

1. Submission of technical and price bids through the online portal.
2. Evaluation of bids based on compliance, technical quality, and cost.
3. Awarding of contract to the most suitable bidder.

Equipment Type	Specifications	Quantity
Outdoor Fitness Stations	Heavy-duty, weather-resistant	As per site requirement
Maintenance Tools	For repairs and servicing	Included

• All equipment must be sourced from certified manufacturers. • Bidders must provide warranty and after-sales support. • Installation must be completed within the stipulated timeline. • The project includes repairing work of existing equipment if necessary.

✓ Must have valid registration and licenses for sports goods and outdoor fitness equipment supply.
✓ Proven experience in executing similar municipal projects.
✓ Financial stability demonstrated by turnover and balance sheet.

Qualification Criteria	Minimum Requirement
Annual Turnover	INR 10,00,000 for last 3 years
Experience	At least 2 similar projects in the past 5 years
Technical Capability	Must supply certified outdoor fitness equipment

✓ Submission of all required documents, including tender fee, EMD, and relevant certifications, is mandatory. ✓ Bidders must have a valid Digital Signature Certificate (DSC). ✓ The bidder should not have any pending legal disputes with the government.

All outdoor fitness equipment must meet IS standards for safety and durability. The equipment should be weather-resistant, corrosion-proof, and suitable for outdoor use. The technical parameters include:

Parameter	Requirement
Material	Stainless steel, high-grade plastic
Load Capacity	Minimum 150 kg
Safety Features	Non-slip surfaces, safety barriers
Compliance	BIS standards for outdoor fitness equipment

Bidders must provide detailed technical datasheets and certification documents. The installation process involves site preparation, equipment setup, and safety checks, following the manufacturer's guidelines. Sequential steps include site inspection, equipment delivery, installation, testing, and handover.

The estimated project cost is INR 15,23,156.56, inclusive of supply, installation, and maintenance. The bid security or EMD is INR 16,000.00, payable via demand draft or bank guarantee.

Cost Component	Amount (INR)
Equipment Supply	12,00,000
Installation & Setup	2,00,000
Maintenance & Repairs (1 Year)	1,23,156.56

Payment terms include: - 30% advance upon contract signing. - 50% after delivery and installation. - Remaining 20% after successful testing and acceptance.

Bidders should prepare detailed financial proposals aligned with these terms.

1. Registration and document download from the NPROCURE portal.
2. Submission of technical and financial bids before the deadline.
3. Opening of technical bids for evaluation.
4. Shortlisting based on eligibility and technical compliance.
5. Financial bids of qualified bidders will be opened for final evaluation.
6. Awarding of contract to the highest-ranked bidder.

Timeline	Date & Details
Bid Submission Start	12-05-2025 17:45
Bid Submission End	29-05-2025 18:00
Bid Opening	To be notified

**Bidders must ensure timely submission and compliance with all requirements.**

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance & Quality	50%
Past Experience & Performance	20%
Financial Offer	30%

Minimum qualifying marks for technical evaluation are 70%. The highest combined score will determine the successful bidder. Factors include adherence to technical specifications, experience, and cost competitiveness.

Date	Event	Details
12-05-2025	Bid Submission Start	Bidders can start submitting bids online
29-05-2025	Bid Submission End	Last date for bid submission
30-05-2025	Technical Bid Opening	To be notified
To be announced	Financial Bid Opening	After technical evaluation
15-06-2025	Contract Award	Expected date for contract announcement

**Ensure all deadlines are strictly adhered to for successful participation.**

• Name: Surat Municipal Corporation
• Address: South Zone, Opp Satya Nagar society, Surat Navsari Main road, Udhna Surat
• Phone: 9723431415
• Email: nprocure@ncode.in
• Contact Person: Deputy Commissioner
• Support: (n)code solutions support team at GNFC Ltd., contact via phone or email for clarifications or training.

Contact Type	Details
Tender Enquiries	9723431415
Email Support	nprocure@ncode.in
Support Office	GNFC Ltd., Ahmedabad

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. The tender documents are available for free download from the NPROCURE portal until the bid submission deadline. Bidders must ensure compliance with all technical, financial, and eligibility criteria to qualify for evaluation. The project aims to improve community health facilities and promote outdoor fitness activities in Surat's municipal gardens, contributing to public wellness and urban infrastructure development.