Tender for Canal Monitoring & Gate Operation by Sardar Sarovar Narmada Nigam Limited

This government tender invites qualified contractors to provide comprehensive canal monitoring, gate operation, and inspection services for Miyagam Branch Canal (Ch.40.790 Km to 62.500 Km) in Vadodara, Gujarat. The project covers continuous patrolling, vigilant inspection, and operational management of canal gates, including HR/CR/Escapes, for the years 2025-26 and 2026-27. The scope involves ensuring the smooth functioning of irrigation infrastructure, preventing water losses, and maintaining canal safety. The tender is issued by Sardar Sarovar Narmada Nigam Limited under the Narmada Project Canal Division No.5. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit their bids electronically via the nProcure platform. The estimated project cost is approximately INR 15.32 million, with a bid validity of 120 days. The project duration is 24 months, with a detailed evaluation process and clear deadlines for submission and opening of bids.

The selected contractor will be responsible for:

• Continuous Patrolling of the Miyagam Branch Canal (Ch.40.790 Km to 62.500 Km) and associated distributaries.
• Monitoring and functioning of canal gates, including HR/CR/Escapes, to ensure proper water flow and safety.
• Vigilant Inspection to identify and rectify issues related to water leakage, gate malfunctions, or structural concerns.
• Operational Management of gate movements and maintenance during the contract period.

The process includes:

1. Regular patrols as per schedule.
2. Inspection reports to be submitted daily.
3. Immediate action on identified issues.
4. Coordination with irrigation authorities.
5. Record keeping of gate operations and inspections.

✓ Must have proven experience in canal operation, maintenance, or related civil works.
✓ Must submit proof of Tender Fee and EMD as prescribed.
✓ Must possess valid registration certificates, GST, EPF, and ESI registrations.
✓ Must demonstrate financial stability with an annual turnover of at least 15% of the estimated project cost in any one of the last five financial years.
✓ Must provide proof of ongoing and completed similar works, including gate operation and canal maintenance.

Qualification Criteria	Minimum Requirement
Tender Fee Proof	Valid receipt or proof document
EMD Proof	INR 154,000 or equivalent bank guarantee
Registration Certificates	Valid registration with relevant authorities
Financial Turnover	At least INR 2.3 million annually
Experience in Similar Works	Completed at least one project of similar nature with minimum 15% of estimated cost
Technical Staff	Qualified personnel with relevant experience

Bidder must meet all criteria to qualify for technical evaluation.

The technical specifications include:

• Canal Inspection Equipment: Use of modern patrol vehicles, CCTV cameras, and inspection tools.
• Gate Operation Mechanisms: Mechanical and hydraulic systems compliant with safety standards.
• Data Recording: Digital logs and real-time reporting systems.
• Technical Parameters:

Parameter	Specification
Patrol Frequency	Daily or as specified
Inspection Reports	Digital, with timestamp and geotag
Gate Operation	Automated/manual, as per design
Safety Standards	Conform to IS standards

The process involves:

The estimated project cost is INR 15,323,260.00. The financial bid should include a detailed breakdown:

Cost Component	Amount (INR)
Total Estimated Cost	15,323,260
Bid Security (EMD)	INR 154,000
Payment Terms	30% advance, remaining on milestones
Payment Schedule	Quarterly payments based on work progress

Bidders must ensure transparency and accuracy in financial submissions. The bid validity is 120 days from the bid opening date, and payments will be processed as per contractual terms and conditions.

The bidding process involves:

1. Download tender documents from the nProcure portal.
2. Prepare and submit technical and commercial bids electronically before the deadline.
3. Bid opening will occur on the scheduled date at the specified authority.
4. Evaluation of bids based on technical and financial criteria.
5. Award of contract to the successful bidder.

Key Dates	Details
Bid Submission Start	14-06-2025 10:00 AM
Bid Submission End	25-06-2025 6:00 PM
Preliminary Evaluation	27-06-2025 11:00 AM
Technical Evaluation	27-06-2025 12:00 PM
Commercial Evaluation	27-06-2025 01:00 PM

**Bidders must ensure submission before the deadline** to avoid disqualification.

Bid evaluation will be based on:

Criteria	Weightage
Technical competence	50%
Financial bid	30%
Experience and past performance	20%

Minimum thresholds: - **Technical score** must be at least 70%. - **Financial bid** must be within the specified budget. - **Experience** in similar canal works is mandatory.

Evaluation factors include quality of proposal, compliance with technical specifications, financial competitiveness, and bidder’s experience. Bids will be scored accordingly, and the highest-scoring compliant bid will be selected.

Date	Event	Details
14-06-2025	Bid Start	Bidders can begin submitting their bids online
25-06-2025	Bid End	Last date for bid submission at 6:00 PM
27-06-2025	Evaluation	Technical, preliminary, and commercial evaluations
27-06-2025	Contract Award	Expected date for announcement of successful bidder
25-06-2025	Document Download End	Last date to download tender documents

**Note:** All deadlines are strict and non-negotiable.

For queries and assistance, contact:

| Name | Executive Engineer, N P Canal Division No.5 |
| Phone | 7069585803 |
| Address | Executive Engineer, N P Canal division No.5, Krishna Park Society, Near Overhead Tank, Nava Bajar, Vadodara, Gujarat, 391240 |
| Email | Not specified |

Bidders are encouraged to reach out during office hours for clarifications or support related to the tender process.

All prospective bidders must carefully review the tender documents available for download. Participation requires a valid Digital Certificate for electronic signing. The tender process is fully online, and physical submissions are not accepted. Bidders are advised to attend the free training sessions organized every Saturday to understand the bid submission process better. Ensure all eligibility criteria and documentation are complete to avoid disqualification. The project aims to enhance canal safety, water management, and operational efficiency in the Vadodara region under the Gujarat government’s irrigation development program.