The Annual Maintenance Service - Air Conditioner tender, referenced as GEM/2025/B/6164619, is officially issued by the Cane Development (Ganna Vikas Vibhag) Department Uttar Pradesh. The purpose of this tender is to solicit proposals for the annual maintenance services necessary to ensure optimal performance and longevity of air conditioning systems used within departmental facilities.

Scope of Work and Objectives

The scope encompasses the comprehensive maintenance of air conditioning units, aimed at ensuring efficiency, reliability, and compliance with applicable quality standards. The primary objectives include:

• Implementing regular maintenance checks and services.
• Ensuring timely repairs and replacements of any faulty equipment.
• Maintaining operational efficiency to minimize energy consumption.
• Providing emergency services should breakdowns occur outside regular maintenance schedules.

Eligibility Criteria

To qualify for participation in this tender, bidders must fulfill specific eligibility requirements:

• The bidder must be a legally registered entity with requisite licenses to operate in maintenance services.
• Proven experience in providing similar services for at least the past three years.
• Availability of qualified technicians who adhere to compliance and quality standards.

Technical Requirements

Potential bidders are required to demonstrate their capability in the following technical areas:

• Proficiency in maintaining various brands and types of air conditioning units.
• Familiarity with the latest technological advancements in HVAC systems.
• Knowledge of safety regulations and industry best practices.

Financial Requirements

Bidders must provide:

• Documentation reflecting a stable financial standing for the past fiscal years.
• Details of previous contracts executed in a similar capacity, ensuring transparency in financial reliability.

Document Submission Details

Bids should be submitted in prescribed formats as per stipulated guidelines, featuring:

• Technical and financial proposals clearly itemized.
• Copies of required certificates and documents.
• All submissions must adhere to the specified protocols to ensure consideration for the tender.

Special Provisions

This tender is open to Micro, Small, and Medium Enterprises (MSEs) and provides specific benefits intended to foster participation from startups and local businesses, in alignment with national policies such as 'Make in India'. Provisions include relaxed qualification criteria and opportunities for enhanced local content in the services provided.

Evaluation Process

Bids will undergo a thorough evaluation to ensure compliance with the predefined criteria. The evaluation will be based on:

• Technical merit and adherence to the required specifications.
• Financial viability and competitiveness of the submitted bids.
• Previous performance records of the bidders in similar projects.

Delivery Locations

The services will be performed at various departmental facilities throughout the Uttar Pradesh region, requiring bidders to be adequately prepared for mobilization across multiple sites.

Contact Information

While specific contact details are not provided in the documentation, it is essential for bidders to visit the official department website or contact the appropriate office directly for any inquiries related to this tender.

This comprehensive overview encapsulates the essential details for the GEM/2025/B/6164619 tender, providing potential bidders with all necessary information to facilitate their submissions efficiently.