Central Armed Police Forces Tender by Indo Tibetan Border Police (itbp) (GEM/2025/B/6175384)
Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner Including Gree
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Tender Title: Supply and Installation of Split Air Conditioners
Reference Number: GEM/2025/B/6175384
Issuing Authority/Department:
Ministry of Home Affairs
Central Armed Police Forces
The Supply and Installation of Split Air Conditioners tender issued by the Ministry of Home Affairs represents an opportunity for suppliers to provide high-quality air conditioning solutions for use in various facilities. This project specifically seeks the procurement of a total of 24 split air conditioners, focusing on models that are compliant with green building standards. This aligns with the government's commitment to sustainable practices in public infrastructure.
Scope of Work and Objectives
The scope of work encompasses the supply and installation of advanced wall-mounted split air conditioners, including provisions for the installation of automatic line voltage correctors (Step Type). The primary objective is to enhance the energy efficiency and overall comfort of the facilities operated by the Central Armed Police Forces. Suppliers will be required to demonstrate an understanding of the technical specifications and installation requirements to ensure optimal performance and compliance with relevant standards.
Eligibility Criteria
To qualify for this tender, respondents must fulfill the following eligibility criteria:
- Must be a registered entity with the ability to demonstrate prior experience in the supply and installation of air conditioning systems.
- Compliance with environmental standards and local regulations concerning energy efficiency.
- Registration with appropriate trade and business licenses.
Technical Requirements
All technical proposals must adhere to the following specifications:
- Models of split air conditioners that are energy-efficient and have an appropriate energy efficiency rating.
- Compliance with IS - 8448 standards for automatic line voltage correctors employed in domestic premises.
Financial Requirements
Interested bidders must provide a detailed breakdown of the financial bid, ensuring transparent pricing for the supply, installation, and post-installation support of the air conditioning systems. Additional financial qualifications such as recent financial statements may be required to demonstrate financial viability.
Document Submission Details
All proposals must be submitted electronically through the prescribed platform, adhering to the submission guidelines outlined in the tender documentation. Bidders are encouraged to submit all documentation in accepted formats (PDF or Word) to facilitate ease of evaluation.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may receive preferential benefits in the evaluation process as per government directives. Participants in this category are encouraged to clearly indicate their classification in their bid submissions.
Evaluation Process
The evaluation of bids will be conducted based on technical merit and financial competitiveness. Each proposal will be reviewed for compliance with the technical requirements and assessed to ensure they meet the specified quality standards. The evaluation committee reserves the right to seek clarifications and adjustments as necessary.
Delivery Locations
The installation of the split air conditioning systems will occur at specified facilities operated by the Central Armed Police Forces. Details regarding delivery locations will be communicated post-evaluation.
Contact Information
For inquiries regarding this tender, please refer to the official contact channels provided in the tender documentation. It is advisable to direct all technical and financial questions in writing to ensure clarity and documentation of communications.
This tender provides a significant opportunity for qualified suppliers to engage with a central government department while contributing towards energy-efficient solutions and the sustainability agenda. The Ministry of Home Affairs is committed to evaluating all bids fairly and transparently while fostering innovation and quality in procurements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing previous experience in supplying and installing air conditioning systems, and compliance with local regulations concerning energy efficiency. Additionally, bidders must possess appropriate trade licenses and demonstrate technological capability aligned with the specifications outlined in the tender.
The technical specifications necessitate that the air conditioners are energy-efficient and compliant with IS - 8448 standards for automatic line voltage correctors. Suppliers should provide detailed information about the models proposed, ensuring they can deliver products that meet or exceed expected quality standards as part of their submission.
Bidders are required to provide an Earnest Money Deposit (EMD), which acts as a security against the bid submission. This amount is typically refundable after the tender process concludes but is necessary to ensure serious participation. Any additional performance security requirements will be specified during contract finalization.
All bids must be submitted electronically via the designated platform, using accepted document formats such as PDF or Word. Bidders are advised to follow the submission guidelines closely to ensure compliance and facilitate a smooth evaluation process.
Yes, the tender includes provisions that favor MSEs, allowing them to participate in a more competitive environment. MSEs are encouraged to highlight their classification and any relevant certifications in their proposal to leverage these benefits in the evaluation process.
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