Central Armed Police Forces Tender by Indo Tibetan Border Police (itbp) (GEM/2025/B/6125362)

The GEM/2025/B/6125362 tender, issued by the Central Armed Police Forces under the Ministry of Home Affairs, aims to procure high-quality spices and condiments, including Chilly as per IS 2322, Turmeric Whole and Ground as per IS 3576, Tamarind Concentrate as per IS 5955, Cloves (Whole and Ground) as per IS 4404, Black Pepper, Coriander (Whole and Ground) as per IS 2443, and Cumin, alongside Large Cardamom (Badi Elaichi) as per IS 13446. The total quantity required for this tender engagement is 824 units, highlighting the authority's commitment to maintaining quality standards in sourcing essential ingredients.

Scope of Work and Objectives

The primary objective of this tender is to secure reliable suppliers who can provide spices and condiments that meet defined quality specifications and standards. Suppliers must ensure that all products passed rigorous quality checks and are compliant with the relevant Indian Standards (IS). The successful supplier will be responsible for delivering these items on time and ensuring that they meet the required quality thresholds before acceptance.

Eligibility Criteria

To qualify for participation in this tender, bidders must be registered entities that can provide appropriate certifications indicating compliance with food safety and quality standards specific to spices and condiments, as detailed in the Indian Standards. All participants must demonstrate that they have the capability and experience to deliver the specified quantity within the required timeframe.

Technical Requirements

Bidders must submit detailed technical documents outlining their ability to meet the specifications set forth for each product category. This includes documentation related to quality control processes, sourcing of raw materials, and evidence of prior successful supply contracts for similar goods. It is essential that bidders adhere to the standards listed in the tender documents to ensure compliance with the requirements.

Financial Requirements

Participants are to submit financial proposals along with their tender bids. These proposals should include pricing information for the specified product categories, delivery terms, and any associated costs. Providing transparent financial data is crucial for evaluating bids effectively and ensuring fair competition in line with public procurement regulations.

Document Submission Details

Interested bidders are required to submit a comprehensive set of documents including eligibility certificates, technical proposals, and financial bids. These submissions should be made electronically through the designated tender portal, ensuring that all documents are formatted as per the specified guidelines. To maintain integrity in the submission process, late submissions or incomplete documentation will be automatically disqualified.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits to enhance their participation in government procurement. Such provisions aim to foster a diverse bidding environment while adhering to the objectives of the 'Make in India' initiative.

Evaluation Process

Tenders will be subjected to a rigorous evaluation process that will assess both technical and financial components. The evaluation criteria will focus on the compliance of submitted technical documents with quality standards, capacity to deliver, and the competitiveness of the financial proposals. Successful bidders will be notified following the evaluation process.

Delivery Locations

Bidders must specify their capacity to deliver to various designated locations as outlined in the procurement documents. The successful bidders will be responsible for the logistics of delivering the spices and condiments to these locations, ensuring compliance with predefined timelines.

Contact Information

For further inquiries or clarification regarding the tender, potential bidders should consult official communication channels established by the Central Armed Police Forces or access the tender details directly through the government tender portal to avoid misinformation.