Tender Title: Supply of Fitness Equipment
Tender Reference Number: GEM/2025/B/6118138
Issuing Authority: Central Armed Police Forces, Ministry of Home Affairs
The Central Armed Police Forces under the Ministry of Home Affairs invites bids for the supply of select fitness equipment as part of its initiative to enhance physical fitness among its personnel. The tender focuses on procuring high-quality machines that include Treadmill (V2), Elliptical Cross Trainer, Rowing Machine with Sliding Seat, and Triceps Press Machine. The objective is to ensure that the personnel have access to top-notch fitness equipment to maintain their overall health and fitness levels effectively.
Scope of Work and Objectives
The successful bidder will be responsible for the following:
- Supply of four (4) different types of fitness equipment, specifically designed and tested for rigorous use by Central Armed Police Forces.
- Ensuring compliance with all technical requirements set forth by the Ministry.
- Providing adequate training for personnel on the usage and maintenance of the equipment, along with the provision of complete warranty services.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate:
- Registered and operational businesses in the fitness equipment market.
- Compliance with relevant national industry standards.
- Proof of previous experience and successful contracts in supplying similar equipment will be an added advantage.
Technical Requirements
All submitted equipment must adhere to the following technical specifications:
- Equipment must be durable, efficient, and designed for intensive use.
- Must meet or exceed all quality and safety regulations as per industry standards.
- Proper documentation and certifications must be provided along with the bid.
Financial Requirements
Bidders must be prepared to provide:
- A Financial Bid highlighting the cost of all outlined equipment, including shipping and handling.
- Compliance with the performance security requirements that may be outlined in the tender documents.
Document Submission Details
All documents and proposals must be submitted electronically via the designated platform before the deadline specified by the Ministry. Complete submission must include:
- Business registration documents.
- Proof of past experience.
- Technical specifications and compliance certificates.
- Financial bid and proof of earnest money deposit (EMD).
Special Provisions
Special provisions may be available for Micro, Small, and Medium Enterprises (MSEs) and Startups to encourage their participation. These may include:
- Relaxed eligibility criteria.
- Support in the bidding process.
- Incentives under the 'Make in India' initiative.
Evaluation Process
Bids will be evaluated based on technical compliance, financial feasibility, and delivery timelines. The selection will prioritize quality and adherence to prescribed specifications. The evaluation process will be thorough, considering both the technical merits of the proposal and associated costs.
Delivery Locations
The successful bidder will be required to deliver all equipment to designated locations as specified by the Central Armed Police Forces. Delivery timelines will be strictly monitored, following the proposed schedule in the submitted bid.
Contact Information
For further inquiries or clarifications, bidders are encouraged to reach out to the official contact points provided in the tender documentation. Ensure that all communication is conducted through official channels to avoid misinformation.
In summary, this tender presents an excellent opportunity for suppliers specializing in fitness equipment. It seeks comprehensive proposals that demonstrate capability, compliance, and value while promoting health and fitness among Central Armed Police Forces personnel.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the fitness equipment market, having a valid business registration, and demonstrating prior experience in supplying similar equipment. Bidder qualifications will also be assessed based on compliance with quality and safety standards established by the governing authority.
The technical specifications require that all fitness equipment is durable and designed for high-intensity use, meeting or exceeding industry standards. Bidders must provide documentation demonstrating compliance with national safety regulations and the expected performance levels of each equipment type included in the bid.
Bidders are required to submit their documents electronically through the specified tendering platform. Key documents include business registration, technical compliance certificates, financial bids, and any applicable performance security. Ensuring that all submissions are complete and on time is critical for bid validity.
Yes, the tender includes several provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups to encourage their participation. These provisions may offer relaxed eligibility criteria and support throughout the bidding process, aligning with the ‘Make in India’ initiative to promote local production and innovation.
The evaluation and selection process will encompass a thorough review of the submitted bids, focusing on both the technical compliance and financial aspects. Each bid will be assessed for quality, adherence to specifications, and the feasibility of proposed delivery timelines. Notification of results will follow after the evaluation is complete, communicated through official channels.
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