Tender Title: Supply and Installation of Computer Printers, Scanners, and Multifunction Machines

Tender Reference Number: GEM/2025/B/6084328

Issuing Authority/Department

The tender is issued by the Central Armed Police Forces under the Ministry of Home Affairs. This department is engaged in securing and maintaining law and order and requires advanced technical equipment such as computer printers, scanners, and multifunction machines to enhance operational efficiency.

Scope of Work and Objectives

This tender aims to procure 17 units encompassing Computer Printers (V2), Scanners (V2), and Multifunction Machines (MFM V2). The primary objective is to ensure that the Central Armed Police Forces are equipped with efficient and modern technology for documentation and operational tasks. Bidders are required to provide a comprehensive solution that includes the supply, delivery, and installation of the equipment.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility criteria, which include:

• Being a registered entity under applicable laws.
• Demonstrating experience in supplying similar products within the last few years.
• Compliance with local business regulations.
• Meeting necessary quality standards and technical specifications.

Technical Requirements

The technical specifications for the goods include:

• Computer Printers: Must support high-volume printing and be compatible with various operating systems.
• Scanners: Should provide high-resolution scanning abilities with features such as duplex scanning.
• Multifunction Machines: Required to integrate printing, scanning, copying, and possibly faxing capabilities with advanced functionalities.

Financial Requirements

Bidders must submit a detailed financial proposal that includes:

• Pricing for each item proposed.
• Any applicable taxes or levies.
• Payment terms following delivery and installation, which should be agreed upon with the procurement officer.

Document Submission Details

All bids must be submitted in accordance with the specified submission procedures outlined in the tender documentation. This includes:

• The need for submission in prescribed formats (details will be available in the tender document).
• Documents should be submitted electronically unless otherwise indicated.

Special Provisions

This tender may have special provisions to encourage Micro, Small, and Medium Enterprises (MSEs). Additionally, provisions for startups are included to promote business growth and innovation in compliance with governmental support schemes.

Evaluation Process

The evaluation process will consider:

• The compliance of technical specifications.
• Price competitiveness.
• Past performance history and reliability of the bidder.
• Immediate availability of the required equipment.

Delivery Locations

The delivery location will be specified in the tender documents. Bidders should ensure that they can meet delivery timelines to the assigned locations.

Contact Information

For inquiries, bidders are encouraged to refer to the tender documentation for the appropriate contact details. This will provide essential insights for seeking clarifications and guidance regarding the tender submission.

In conclusion, this tender presents an excellent opportunity for registered entities to engage with the Central Armed Police Forces by providing high-quality printing and scanning solutions that address the operational needs of the department.