Tender Title: High End Laptop - Notebook
Reference Number: GEM/2025/B/5988821
Issuing Authority/Department: Central Armed Police Forces, Ministry of Home Affairs
The purpose of this tender is to invite bids for the procurement of High End Laptops and Notebooks to enhance the technological capabilities of the Central Armed Police Forces. The goal is to ensure all personnel have access to modern computing equipment, which is vital for operational efficiency and data management.
Scope of Work and Objectives
The successful bidder will provide a total of 740 high-end laptops/notebooks that meet the rigorous needs of various operations. The laptops should support advanced capabilities to perform multiple tasks and withstand demanding usage environments, thereby supporting the overarching objective of the Ministry of Home Affairs in ensuring that law enforcement is equipped with the latest technology.
Eligibility Criteria
Vendors wishing to participate in this tender must meet certain eligibility criteria, including being a registered business entity. They should possess all required licenses and permits, ensuring they are compliant with industry standards. Preference may be given to Micro, Small, and Medium Enterprises (MSEs) as part of government initiatives to foster local business participation.
Technical Requirements
The laptops must exceed basic functionalities and be equipped with features such as:
- Latest generation processors
- Sufficient RAM and storage capacity for advanced operations
- Durable build quality to withstand extensive use in varied environments
- Ongoing support and maintenance services offered by the vendor
Financial Requirements
Bidders must demonstrate financial stability and capability to fulfill the order size. Evidence of past contracts and relevant financial documents will be required during submission. This will include the submission of an Earnest Money Deposit (EMD) as specified within the tender documents.
Document Submission Details
Submissions must be made electronically through the designated procurement website. The documentation should include:
- Bid proposal
- Technical specifications of the offered laptops
- Financial bids
- Valid certifications and licenses
Special Provisions
This tender will provide special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, fostering inclusivity and supporting the Make in India initiative. Bidders that qualify as MSEs will enjoy benefits that could include relaxed eligibility criteria and a preference during the evaluation process.
Evaluation Process
The bids will be evaluated primarily on two criteria:
- Technical specifications: Compliance with the outlined requirements.
- Financial bid: Cost-effectiveness while maintaining quality standards.
It is imperative that bidders provide clear and comprehensive details regarding how their offerings meet and exceed the tender's requirements.
Delivery Locations
The delivery of laptops should be executed at specified locations as designated by the Central Armed Police Forces, ensuring timely distribution for operational needs.
Contact Information
For more information, bidders should refer to the official procurement channels through the Ministry of Home Affairs designated platforms.
Overall, this tender represents a significant opportunity for vendors to contribute to the modernization of policing and security apparatus in the country while adhering to government mandates for equitable participation in the procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in good standing, possessing relevant licenses, and meeting financial stability criteria. Vendors must also comply with local procurement regulations and may need to demonstrate experience in supplying similar high-end technology products.
The laptops should meet advanced technical specifications, including at least a high-performance processor, minimum RAM, adequate storage, and durability to suit operational conditions. Vendors should ensure their products deliver optimal performance for demanding applications used by law enforcement.
The Earnest Money Deposit (EMD) is a prerequisite for all bidders and serves as a security measure against non-compliance with the tender requirements. The exact amount for the EMD will be detailed in the tender documentation, and bidders should refer to that for accurate figures and submission guidelines.
Submissions must be made electronically via the official procurement website, ensuring all required documents are included such as bid proposals, technical specifications, and financial bids. Compliance with format and submission deadlines is critical for consideration.
Yes, special provisions are included for Micro, Small, and Medium Enterprises (MSEs), allowing for greater accessibility and support during the bidding process. This aligns with government initiatives encouraging local businesses to participate in tenders and contribute to the economy.
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