Tender Title: Supply of Unitary Air Conditioners
Reference Number: GEM/2025/B/6136084
Issuing Authority/Department: Central Armed Police Forces, under the Ministry of Home Affairs.
Scope of Work and Objectives
The purpose of this tender is to acquire Unitary Air Conditioners (Window AC) that comply with the specifications set forth in IS 1391 (Part 1). The successful bidder will be responsible for delivering a total quantity of 14 units of Window ACs, which will be utilized by various governmental facilities. The objective is to ensure that all provided units meet the required performance and quality standards while also aligning with the operational needs of the Central Armed Police Forces.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities that comply with local and national laws regarding manufacturing and supply of air conditioning units. Furthermore, bidders should demonstrate previous experience in supplying similar units to government or large institutional clients. Additional details regarding specific requirements will be outlined in the tender documentation.
Technical Requirements
Bidders must provide Unitary Air Conditioners that conform to the following technical specifications:
- Compliance with IS 1391 (Part 1).
- Energy Efficiency Rating (EER) as per Bureau of Energy Efficiency (BEE) guidelines.
- Warranty period of at least one year on parts and labor.
Financial Requirements
Bidders are required to submit financial documents that showcase their financial stability and capability. This typically includes:
- Recent balance sheets.
- Income statements.
- Bank solvency certificates. Having a good credit rating and financial health may enhance the bid evaluation process.
Document Submission Details
All required documents, including eligibility certificates, technical specifications, and financial statements, must be submitted electronically through the designated portal within the specified timeframe. Bids must be submitted in the prescribed format, ensuring that all details are clear and concise.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Benefits for MSEs may include exemptions from certain eligibility criteria and possible financial incentives. Startups are also encouraged to participate, promoting innovation and entrepreneurship in line with government initiatives.
Evaluation Process
Bids will undergo a comprehensive evaluation based on technical specifications, compliance with requirements, and financial feasibility. The evaluation committee will score proposals based on specified criteria, including past performance and delivery timelines. It is crucial that all documents submitted adequately reflect the bidder's capabilities and prior experience.
Delivery Locations
The successful bidder will be expected to deliver the Unitary Air Conditioners to designated locations specified by the Central Armed Police Forces. Exact delivery addresses and logistics will be communicated during the bidding process.
Contact Information
For inquiries and further clarification regarding the tender, participants are encouraged to refer to the designated contact person available within the official documents. All communication must be directed through the appropriate channels specified by the issuing authority.
In conclusion, this tender presents a significant opportunity for qualified bidders to engage with the Ministry of Home Affairs while supplying essential units to the Central Armed Police Forces. Compliance with technical specifications and eligibility requirements is critical to ensure a successful bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying Unitary Air Conditioners and having experience with governmental or institutional clients. Participants must also provide the necessary documentation proving compliance with specifications outlined in IS 1391 (Part 1). It is essential that bids reflect operational stability and compliance with local laws.
Participants must submit various certificates along with their bid, which typically include:
- Business registration certificates.
- Compliance and quality assurance certificates for products related to Unitary Air Conditioners.
- Any special permissions if required under relevant regulations. These certificates validate the bidder’s ability to meet the technical requirements and ensure quality standards.
The registration process for participating in this tender involves creating an account on the designated electronic bidding platform. Once registered, bidders can access the tender documentation. They must carefully read all requirements and submit their bid in the prescribed format, ensuring that all documents are completed and submitted within the specified period.
The payment terms typically require bidders to ensure that all financial obligations are met upon receipt of the Unitary Air Conditioners. Payment may be contingent upon initial inspection and acceptance of the units, and specific conditions regarding progress payments or performance security may apply, as outlined during the evaluation phase.
MSEs often receive specific benefits such as relaxed eligibility criteria, possible financial support, and priority during the evaluation process. Participating MSEs can leverage these provisions to enhance their competitiveness while meeting the objectives outlined in government procurement policies. The tender may also support compliance with initiatives aimed at fostering entrepreneurship and local manufacturing.
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