Tender Title: Supply of Spices and Pulses
Reference Number: GEM/2025/B/6125350
Issuing Authority: Central Armed Police Forces, Ministry of Home Affairs
Scope of Work and Objectives
The purpose of this tender is to secure a reliable supply of high-quality spices and pulses including, but not limited to, GARLIC GRADE 1 BIG SIZE, CARDAMOM LARGE 500 GM PACKET, TAMARIND 500 GM PACKET, RED CHILLI POWDER 500 GM, MUSTARD 500 GM PACKETS, FENUGREEK 500GM PACKET, TURMERIC POWDER 500 GM PACKET, BLACK PEPPER SABUT 500 GM PACKET, CLOVES SABUT 500 GM PACKET, CORIANDER POWDER 500 GM PACKET, and CUMIN SEED 500 GM PACKET. This procurement aims to enhance the operational efficiency of the Central Armed Police Forces through the procurement of essential food items complying with quality and quantity standards.
Eligibility Criteria
To participate in this tender, bidders must be registered entities capable of fulfilling the specified requirements for spices and pulses supply. The eligibility criteria include:
- Must possess necessary licenses and registrations to operate in this domain.
- Bidders should have previously supplied similar goods successfully to government or private entities.
Technical Requirements
The technical specifications for the supplies include adherence to quality standards applicable to each spice and pulse as outlined. Bidders must provide documentation proving compliance with hygiene and safety regulations pertaining to food supply.
Financial Requirements
Bidders are required to provide details of their financial standing, including previous sales records and transformation capabilities relative to the tender requirements. An Earnest Money Deposit (EMD) will be specified which is refundable if the bidder is not awarded the contract.
Document Submission Details
All interested bidders are required to submit their tender documents electronically, ensuring all necessary information is included for a smooth evaluation process. The documents must include:
- Completed bid form
- Financial proposal
- Technical proposal with quality certifications
Special Provisions
There are provisions favoring Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging participation from these sectors to bolster local entrepreneurship. Bidders must specify if they are availing of these benefits in their submissions.
Evaluation Process
The evaluation of submissions will be based on both technical and financial criteria. The selected bidders will be chosen through a rigorous process ensuring transparency and effectiveness in addressing the demands of the Central Armed Police Forces.
Delivery Locations
The winning bidder will be responsible for delivery to specified locations determined by the Central Armed Police Forces. Delivery timelines will be negotiated post-award, but adherence to agreed timelines will be crucial.
Contact Information
For further inquiries regarding this tender, interested parties may contact the Central Armed Police Forces, Ministry of Home Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be registered entities capable of fulfilling the supply needs of spices and pulses. Additionally, obtaining necessary licenses and prior experience in supplying similar goods to government or private sectors is mandatory. Interested applicants will also need to ensure they meet the technical standards outlined in this tender.
Bidders must include specific certificates and licenses confirming their ability to supply spices and pulses as per the required quality standards. This includes health and safety documentation, financial statements illustrating previous sales, and the ability to supply the quantities specified in the tender.
The payment terms will be negotiated after the selection process, whereby the winning bidder must adhere to the conditions established by the Central Armed Police Forces. Bidders should prepare relevant documentation detailing their financial requirements alongside the bid submission.
The evaluation and selection process will involve assessing both technical and financial proposals submitted by bidders. Emphasis will be placed on quality standards, pricing, delivery capabilities, and previous experience supplying spices and pulses. Clear criteria will be outlined to ensure a fair and transparent selection.
Yes, there are special provisions established for MSEs and startups. These provisions are designed to promote local entrepreneurship and ensure inclusive participation in government tendering processes. Bidders must indicate their status as an MSE or startup in their applications to be considered under these beneficial terms.
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