Tender Title: Vehicle Hiring Service for Central Armed Police Forces
Tender Reference Number: 2c410302f
Issuing Authority/Department: Ministry of Home Affairs, Central Armed Police Forces
Scope of Work and Objectives:
The purpose of this tender is to provide comprehensive vehicle hiring services for the Central Armed Police Forces on a per vehicle-day basis. This includes the procurement of Premium SUVs/MUVs, and Sedans for local and outstation trips in hilly areas. The service aims to ensure safe and reliable transportation for personnel engaged in various operational and administrative tasks.
Eligibility Criteria:
To be eligible for participation in this tender, bidders must meet certain qualifications, including the possession of a valid business registration, tax compliance documents, and prior experience in providing vehicle rental services. Additionally, bidders must demonstrate their capability to maintain and operate the required vehicle types specified.
Technical Requirements:
Bidders must ensure that the vehicles offered are in excellent condition and equipped with proper safety features. The vehicles should comply with state and national regulations and should be suitable for hilly terrains. The service provision includes ensuring that the vehicles can cover distances specified in the tender documentation, including local routes (up to 168 Kms) and outstation routes (up to 300 Kms).
Financial Requirements:
Bidders should provide a detailed financial proposal outlining costs on a per vehicle-day basis. The financial proposal should also include any additional charges for extra kilometers traveled beyond those specified in the scope of work. Additionally, bidders must submit their Goods and Services Tax (GST) registration details and comply with the applicable tax laws.
Document Submission Details:
All required documents must be submitted in electronic format through the designated online portal. Bidders should ensure that all documents are legible and formatted as PDF, JPEG, or other accepted formats.
Special Provisions:
This tender is open to Micro, Small, and Medium Enterprises (MSEs) and startups. These entities will benefit from relaxed eligibility requirements and additional support to promote participation in government tenders. Bidders are encouraged to align their proposals with the 'Make in India' initiative and adhere to local content procurement requirements.
Evaluation Process:
Proposals will be evaluated based on technical capability, financial robustness, experience in providing similar services, and adherence to project requirements. A scoring matrix may be employed to assess the best value for the services offered.
Delivery Locations:
The primary locations for service delivery will be in hilly regions as specified in the tender requirements. These locations may vary based on operational needs and assignments.
Contact Information:
For any inquiries regarding the tender, participants may refer to the contact section in the online portal; direct contact information is not provided to maintain privacy and confidentiality.
This tender offers an excellent opportunity for qualified service providers to partner with the government and contribute to public service through efficient and reliable vehicle hire services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid tax compliance documents, and demonstrating prior experience in providing vehicle hiring services. Bidders must ensure they can maintain and operate the specific vehicle types required, compliant with relevant regulations. Additional preferences may be given to Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to meet relaxed standards for participation.
To submit a vehicle hiring tender, bidders must provide a valid business registration certificate, Goods and Services Tax (GST) registration, and any other relevant compliance certificates required under state and national law. These certificates demonstrate the bidder’s operational legitimacy and adherence to financial obligations regarding the provision of vehicle rental services.
Bidders should register electronically on the designated online platform specified in the tender document. The registration process involves creating a user account, submitting required documents as outlined in the submission guidelines, and preparing a comprehensive proposal detailing the services and costs. Bidders are encouraged to follow all instructions carefully to ensure successful registration.
All documents submitted for the tender must be in acceptable formats such as PDF, JPEG, or similar. It is crucial for bidders to ensure that the submitted documents are legible and well-organized, enabling the evaluation committee to review them seamlessly. Ensuring that all documents meet formatting guidelines will help avoid rejection due to non-compliance.
Micro, Small, and Medium Enterprises (MSEs) participating in this tender will benefit from relaxed eligibility criteria designed to encourage greater participation. These provisions may include reduced documentation requirements and enhanced support for compliance with local content and procurement rules. Additionally, MSEs can access opportunities to partner with government entities under schemes like Make in India to foster local production and services.
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