Tender Title and Reference Number
Tender for Toner Cartridges / Ink Cartridges / Consumables for Printers (Reference: 111f99bbf)
Issuing Authority/Department
The Central Armed Police Forces, under the Ministry of Home Affairs, is responsible for issuing this tender.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 490 toner cartridges and ink cartridges, which are essential consumables for printers utilized throughout the operations of the Central Armed Police Forces. The supply should fulfill the requirements set forth by the department, ensuring that all items meet the specified quality standards and are delivered in a timely manner.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Registration as a legal entity, with proof of incorporation or relevant business license.
- Capability to supply the specified quantity of cartridges within the stipulated timeframe.
- Demonstrated experience in providing printer consumables to government or large institutional clients.
Technical Requirements
Participants must provide cartridges that conform to specific technical specifications detailed by the Central Armed Police Forces. These specifications include compatibility with existing printers used in the department and adherence to standards of quality and durability.
Financial Requirements
Bidders are required to submit a bid that states competitive pricing for the cartridges, including:
- Cost breakdown per unit.
- Total bid amount with any applicable taxes.
- Compliance with the financial guidelines set forth by the issuing authority.
Document Submission Details
Bidders must prepare and submit all required documentation electronically via the designated portal. The submission should include:
- Completed bid form.
- Proof of eligibility (registration documents).
- Financial bid details.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender, as special provisions exist to promote and support MSE participation in government contracts. Additionally, this tender aligns with 'Make in India' initiatives, encouraging the sourcing of local products.
Evaluation Process
The evaluation will follow a structured process where bids will be assessed based on:
- Compliance with eligibility criteria.
- Financial quotations.
- Technical specifications adherence.
The final decision will prioritize quality, price, and the ability to meet delivery timelines.
Delivery Locations
Successful bidders are expected to deliver the cartridges to specified locations indicated by the Central Armed Police Forces. Details about delivery points will be communicated post-award.
Contact Information
For any clarifications or inquiries, bidders can reach out via the official communication channels provided in the tender notice (email and phone details can be found in the relevant documentation).
Conclusion
The tender for toner cartridges and ink cartridges is a critical procurement aimed at ensuring the operational efficiency of the Central Armed Police Forces. Participation in this tender not only enhances supplier visibility to a significant governmental department but also opens avenues for collaboration within the framework of national goals like 'Make in India'. All interested bidders are encouraged to prepare thoroughly and adhere to all submission protocols to enhance their chances of successful bidding.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity, possessing relevant documentation to validate your business status, and demonstrating experience in supplying printer consumables. Bidders should also ensure they can meet the delivery timelines specified by the Central Armed Police Forces. Points of eligibility include compliance with local regulations and the ability to provide quality products that meet defined technical specifications.
Bidders must provide a variety of required certificates, including proof of business registration, taxation compliance documents, and any specific quality assurance certifications relevant to printer consumables. These documents evidencing past contracts or supply capabilities may also be required to demonstrate experience.
The registration process involves filling out the appropriate forms available on the designated tender submission platform. Ensure all necessary documents are uploaded, and confirm your registration by checking for an acknowledgment from the authority. Registration should be completed before the bid submission deadline to ensure eligibility.
A performance security may be required upon winning the tender, designed to protect the interests of the Central Armed Police Forces against supplier non-performance. Typically, this takes the form of a bank guarantee or performance bond equivalent to a percentage of the total bid amount, which assures compliance and timely delivery.
The evaluation and selection process will be carried out in a systematic manner, assessing each submitted bid against the established eligibility criteria and technical specifications. Financial offers will be reviewed for competitiveness. Bidders will be notified of the results through the official communication channels. The authority aims for transparency and fairness in awarding the tender.
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