Tender Reference Number: 61eca3e9

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Kip 7170 Toner tender aims to procure high-quality toner cartridges and printing consumables essential for maintaining operational efficiency within the Department of Military Affairs. This tender is a critical component in ensuring that all printing processes are supported effectively to meet the rigorous needs of the military sector.

Scope of Work and Objectives

The scope of this tender encompasses the supply of various toner cartridges and consumables, specifically focusing on the Kip 7170 model, along with associated models including Canon 326, Canon 78A, Brother MFC T4500DW, and Canon GX2070 series in all colors. This procurement is intended to enhance the performance of printing operations within military departments and ensure uninterrupted service. The primary objectives include:

• Guaranteeing the availability of high-quality toner cartridges for various printer models.
• Establishing a reliable source of supply for immediate requirements.
• Ensuring compliance with technical specifications and quality standards.

Eligibility Criteria

Eligible bidders must meet the following criteria to participate in the tender process:

• Must be a registered legal entity capable of supplying toner cartridges and consumables.
• Proven experience in supplying similar products to government or military departments.
• Compliance with all applicable regulations and standards for toner products.

Technical Requirements

Bidders must adhere to the following technical requirements for the toner cartridges:

• Compatibility with KIP 7170 printers and other specified models.
• Adherence to environmental standards, ensuring that products are eco-friendly.
• Evidence of product certification and testing according to applicable quality standards.

Financial Requirements

Bidders are expected to provide transparent pricing for the supplied products. This includes:

• A complete breakdown of costs associated with each cartridge type.
• Compliance with payment terms as specified by the Department of Military Affairs.

Document Submission Details

Interested bidders are required to submit their bids through the appropriate channels set forth by the Ministry of Defence. All proposals must include:

• A completed bid form with all necessary documentation attached.
• A detailed catalog of the products offered, including specifications.
• Proof of registration and compliance with eligibility criteria.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits include relaxing of eligibility criteria for eligible MSEs to foster inclusivity and encourage competitive bidding.

Evaluation Process

Bids will be evaluated based on several criteria, including:

• Compliance with technical specifications.
• Overall cost-effectiveness.
• Bidder's experience and performance history in similar contracts.

Delivery Locations

The successful bidder will be required to deliver products to designated military facilities as specified in the individual purchase orders. Locations may vary based on operational commitments and needs.

Contact Information

For further assistance regarding the tender, bidders may refer to the official contact channels provided by the Department of Military Affairs, ensuring that all inquiries are addressed promptly.