Central Armed Police Forces Tender by Indo Tibetan Border Police (itbp) (GEM/2025/B/6122063)
15 KW OFF GRID STANDALONE SOLAR POWER PLANT
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Tender Title: 15 KW Off Grid Standalone Solar Power Plant
Tender Reference Number: GEM/2025/B/6122063
Issuing Authority/Department: Central Armed Police Forces, Ministry of Home Affairs
Scope of Work and Objectives
The 15 KW Off Grid Standalone Solar Power Plant project aims to establish a sustainable and autonomous energy generation system. This project will benefit various government initiatives focused on renewable energy and will significantly contribute to reducing dependency on traditional electricity sources. The objectives include the installation of dependable solar panels, inverters, batteries, and related equipment to ensure a consistent power supply in off-grid locations.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with relevant licenses to engage in solar power plant installations. They should demonstrate prior experience with similar projects and possess the necessary technical expertise to ensure compliance with the stipulated requirements. Bidders must also be compliant with any applicable local regulations governing solar energy projects.
Technical Requirements
The chosen contractor must provide a complete technical index, including but not limited to:
- Design and engineering documentation for the solar power plant
- Specifications for all equipment and materials (including photovoltaic modules, inverters, and storage systems)
- Compliance with quality standards for materials and installation practices
- A plan for maintenance and efficient operation of the system post-installation
Financial Requirements
Bidders are required to submit a detailed cost estimation that includes all expenses related to equipment procurement, installation, labor, and 5% Earnest Money Deposit (EMD). Pricing should adhere to the contributions outlined in the proposal, inclusive of any taxes or additional fees.
Document Submission Details
Bid submissions must be completed electronically via the GEM portal. The documents required for submission include:
- Technical proposal
- Financial bid
- EMD payment proof
- Company registration and relevant certifications
- Any additional supporting documents that demonstrate capability and experience
Special Provisions
To promote inclusive growth, specific provisions are made for Micro, Small, and Medium Enterprises (MSEs). These include relaxation in eligibility criteria and the possibility for MSEs to receive a subsidy on EMD. Startups may also benefit from similar provisions aimed at fostering innovation in the solar sector.
Evaluation Process
Bids will be evaluated based on technical merit and financial competitiveness. A scoring system will be implemented, where the technical proposal carries a weight of 70% and the financial aspect 30%. The evaluation committee will meticulously review each submission to ensure compliance with the technical specifications and adherence to quality standards.
Delivery Locations
The solar power systems will primarily be deployed in remote areas under the jurisdiction of the Central Armed Police Forces. Specific site locations will be communicated to successful bidders upon contract initiation.
Contact Information
For further inquiries regarding this tender, bidders may refer to the official contacts provided in the GEM portal listing. Direct communication lines and email addresses will be facilitated should additional information be needed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of conducting solar power plant installations. Bidders must possess experience in projects of a similar scope and technical competence. Additionally, compliance with relevant local regulations and certifications is mandatory to substantiate the ability to complete the project successfully.
The technical specifications encompass a comprehensive documentation that includes engineering reports, equipment specifications (such as photovoltaic modules, inverters, and batteries), and adherence to quality control measures. The contractor must also provide maintenance protocols and operational plans to ensure optimal performance of the solar systems installed.
The evaluation and selection process will involve scoring both the technical and financial bids. The technical proposal will account for 70% of the total score, and the financial bid will account for 30%. This balanced approach ensures that quality and cost-effectiveness are both prioritized in determining the successful bidder.
Yes, the tender includes specific benefits for MSEs, such as reduced eligibility criteria and potential subsidies on the Earnest Money Deposit. These measures are designed to encourage participation from smaller enterprises in the renewable energy sector, promoting innovation and local capacity building.
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