Central Armed Police Forces Tender by Indo Tibetan Border Police (itbp) (GEM/2025/B/6132736)
Multifunction Machine MFM (V2),Computer Printer (V2),Scanner (V2)
Tender Timeline
Tender Title: Supply of Multifunction Machines, Printers, and Scanners
Reference Number: GEM/2025/B/6132736
Issuing Authority/Department:
Central Armed Police Forces
Ministry of Home Affairs
Scope of Work and Objectives:
The primary objective of this tender is to procure a total quantity of 12 multifunction machines, printers, and scanners. These essential office supplies are aimed at enhancing administrative efficiency within the Central Armed Police Forces (CAPF). The successful bidders will be responsible for supplying high-quality equipment that meets the specified technical requirements and functions optimally in accordance with CAPF specifications.
Eligibility Criteria:
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a legally registered entity.
- Should have prior experience in supplying similar office equipment.
- Compliance with all statutory regulations and industry standards.
- A valid GST registration and adherence to Make in India policies are favorable for local vendors.
Technical Requirements:
The technical specifications for the items requested in this tender include:
- Multifunction Machines with capabilities for printing, scanning, and copying.
- Computer Printers that support color and monochrome outputs.
- Scanners with high-resolution imaging capabilities. All equipment must be new, unblemished, and covered by a standard warranty.
Financial Requirements:
Bidders must submit financial statements demonstrating their financial health, including:
- Certificate of annual turnover.
- Bank solvency certificate.
- Compliance with payment terms outlined in the tender documents.
Document Submission Details:
All documents must be submitted through the designated online portal as specified in the tender's guidelines. Bidders are expected to provide electronic copies of essential documents in PDF format. Supporting documents must include:
- Bidder’s registration certificate.
- Technical and financial proposals.
- Earnest Money Deposit (EMD) as prescribed.
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such firms may be afforded certain benefits under governmental policies aimed at promoting local businesses.
Evaluation Process:
Bids will be evaluated based on both technical specifications and financial viability. The evaluation criteria will assess the quality and performance of the proposed products as well as cost-effectiveness, adhering to the highest standards in procurement practices.
Delivery Locations:
The successful bidder will be required to deliver all items to various CAPF offices, ensuring adherence to specific logistical and quality control standards enforced by the Ministry of Home Affairs.
Contact Information:
For inquiries regarding this tender, interested parties are encouraged to refer to the official tender documentation available on the government's procurement portal.
In summary, this tender presents a vital opportunity for bidders capable of supplying high-quality office equipment to support the administrative functions of the Central Armed Police Forces. Participation not only provides a chance to fulfill governmental needs but also contributes to strengthening local economies through the inclusion of MSEs and startups.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant authorities. Bidders must demonstrate prior experience in supplying similar office equipment and must comply with all statutory regulations, including GST registration. Compliance with the Make in India initiative is also encouraged, particularly for local vendors seeking to enhance their competitiveness.
The technical specifications for the multifunction machines, printers, and scanners involve capabilities such as printing, scanning, and copying functionalities. Additionally, the equipment must provide high-resolution outputs for all document types. It is crucial that all machines and devices be brand new, comply with industry standards, and come with standard warranties to ensure reliability and performance.
The submission process requires all bidders to submit their documents through the designated online portal. Required document formats include PDF submissions of the bid registration certificate, technical and financial proposals, and an Earnest Money Deposit (EMD). Proper adherence to the submission guidelines outlined in the tender will ensure that bids are considered valid.
The Earnest Money Deposit (EMD) is a crucial part of the tender submission process. Bidders must submit a specified amount as EMD to demonstrate their commitment to the tender process. The conditions for the EMD, including the amount and acceptable payment methods, will be detailed in the tender documentation. Failure to include the EMD may result in disqualification.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups within this tender. These may include relaxed eligibility criteria, preferential pricing in evaluations, and provisions designed to support local businesses as part of the government initiative to promote entrepreneurship. Participating MSEs can leverage these benefits to gain a competitive edge in the procurement process.
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