Tender Timeline
Tender Title: Comprehensive Annual Maintenance Services for Precision Air Conditioners
Tender Reference Number: GEM/2025/B/6109854
Issuing Authority/Department: Central Police Organisation, Ministry of Home Affairs
The Comprehensive Annual Maintenance Services for Precision Air Conditioners encompasses the provision of ongoing, all-inclusive maintenance services for precision air conditioning units across multiple locations managed by the Central Police Organisation. The primary objective of this tender is to ensure the efficient functionality and longevity of air conditioning systems, ultimately supporting operational efficiency in critical facilities.
Scope of Work and Objectives
The successful bidder will be required to deliver comprehensive maintenance services, including routine checks, emergency repairs, replacements of faulty components, and timely response to service requests. The aim is to guarantee optimal performance of over 1166 precision air conditioning units, providing climate control in sensitive environments essential for national security operations.
Eligibility Criteria
Bidders must be a legally registered entity and may include:
- Companies specializing in HVAC services
- Entities possessing comprehensive experience in providing maintenance services for precision air conditioning systems
- Bidders must also demonstrate prior successful contracts within government or recognized private sector entities.
Technical Requirements
Participants must adhere to specific technical specifications, detailing their maintenance protocols, response times, and the qualifications of their technical staff. Documentation outlining the use of original or equivalent equipment repairs and replacements is required.
Financial Requirements
Prospective bidders must provide proof of financial stability and the ability to manage service contracts effectively. They will be required to furnish financial statements from the preceding fiscal year, demonstrating capacity to fulfil the contractual obligations involved in this maintenance service.
Document Submission Details
Interested parties must compile and submit all required documentation for review. Submission must be on standard formats specified in the tender notice. Digital submissions are encouraged where possible.
Special Provisions
This tender has provisions to encourage Micro, Small, and Medium Enterprises (MSEs) and offers incentives to startups engaging in this sector, aimed at fostering growth and participation in government contracts.
Evaluation Process
An evaluation committee will assess bids based on pricing, technical capability, and historical performance. Bidders must align with the specific requirements outlined and will be evaluated on their ability to deliver comprehensive services at competitive pricing.
Delivery Locations
Services will be required at multiple designated sites managed by the Central Police Organisation, with specifics provided in the tender documents.
Contact Information
For inquiries or further information, potential bidders can reach out to the relevant department contact listed in the tender documentation. Please ensure that your questions relate specifically to the tender’s scope and requirements.
This tender is a significant opportunity for qualified bidders to participate in ensuring the continued operational efficiency of vital air conditioning systems, ultimately contributing to the larger objective of national security and public safety through quality service provision.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrated expertise in HVAC services. Bidders must provide proof of successful experience in similar projects and must adhere to all stipulated guidelines outlined in the tender. Compliance with the necessary quality standards and technical specifications is crucial for participation.
Bidders are generally required to possess industry-standard certifications that indicate proficiency in HVAC systems maintenance and compliance with safety and performance standards. Documentation validating these credentials must be included in the bid submission package.
The registration process typically involves submitting a detailed proposal that includes all required documentation as specified in the tender notice. Bidders must ensure that their registration aligns with the eligibility criteria and technical requirements outlined, adhering to submission deadlines.
The Earnest Money Deposit (EMD) acts as a financial guarantee that applicants will adhere to the terms of the tender. The specific amount and payment terms will be outlined in the tender documents, and successful bidders may also be required to provide a performance security upon contract award.
Yes, the tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation. These provisions might include exemptions from certain requirements, financial incentives, and preferential consideration during the evaluation process, supporting the government’s broader objective of fostering local entrepreneurship.
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