Tender Title: Supply and Installation of Server, Networking Equipment, Server Rack, and Online UPS
Reference Number: GEM/2025/B/6018831
Issuing Authority/Department
The Central Police Organisation under the Ministry of Home Affairs is inviting bids for the procurement of server and networking equipment, including server racks and online UPS systems. This initiative aims to enhance the technological infrastructure for improved efficiency and operational effectiveness within the organization.
Scope of Work and Objectives
The scope of this tender encompasses the supply, installation, and commissioning of essential IT infrastructure, comprising high-performance servers, networking devices, server racks, and Uninterruptible Power Supply (UPS) systems. The objectives include:
- Ensuring the deployment of reliable and efficient IT solutions.
- Improving network connectivity and server performance for seamless operations.
- Providing backup power solutions to maintain operational continuity during power outages.
The successful bidder will be responsible for providing high-quality products, along with installation and after-sales support.
Eligibility Criteria
Bidders wishing to participate in this tender must satisfy the following eligibility criteria:
- The bidder must be a registered entity with relevant experience in supplying IT equipment.
- Potential bidders should have a valid GST registration and must comply with all regulatory requirements.
- Previous experience in executing similar contracts will be an added advantage.
Technical Requirements
All proposed products must meet the following technical requirements:
- Server configurations should include specifications pertaining to processing power, memory, and storage that align with industry standards.
- Networking equipment must support high availability and scalability.
- Racks must conform to size standards to adequately fit the proposed server units.
- Online UPS should ensure at least 30 minutes of backup for critical operations.
Financial Requirements
Bidders must include the following financial details in their submissions:
- Detailed pricing for all items, including any optional accessories or services.
- Any additional costs for installation and maintenance must be clearly outlined.
Document Submission Details
All tender submissions must adhere to the following guidelines for document submission:
- Proposals must be submitted electronically through the designated portal.
- Required documents include a cover letter, completed tender forms, technical and financial proposals, along with all compliance certificates.
- The submission format must comply with outlined document specifications which include PDF and Word formats.
Special Provisions
This tender may offer special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups to encourage participation from these sectors. Bidders are encouraged to declare their status during the bidding process to potentially benefit from these provisions.
Evaluation Process
The evaluation of bids will be conducted through a systematic process with the following key points:
- Preliminary review for compliance with eligibility criteria.
- A detailed technical evaluation based on the established specifications.
- Financial bids will be opened for those who qualify through the technical evaluation.
- Comprehensive assessment to ensure the best value for money.
Delivery Locations
The equipment must be delivered to the designated facilities of the Central Police Organisation as specified in the final agreement post-award.
Contact Information
For further inquiries regarding this tender, please refer to communication channels established on the official procurement platform.
Additional Information
Bidders are encouraged to thoroughly review all requirements before submission to ensure compliance and enhance the likelihood of success in this tendering process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having valid GST registration, and meeting all regulatory compliance standards. Bidders should have experience in supplying IT equipment similar to the scope of this tender. Past performance and customer references can positively influence eligibility.
Bidders must submit a valid GST registration certificate and any other relevant compliance certificates that demonstrate regulatory adherence. This includes certifications specific to the hardware being supplied, ensuring alignment with quality standards accepted in the industry.
To participate in the bidding process, potential bidders must register on the official procurement portal. This involves providing necessary credentials and documents for verification. Once registered, bidders can access the tender documents, submit their proposals, and track their bid status online.
All bidders are typically required to submit an Earnest Money Deposit (EMD) as part of their proposal. The specific amount, which ensures seriousness in the bidding, shall be provided in the tender documents. This deposit is crucial to protect the interests of the issuing authority and will be returned to unsuccessful bidders.
MSEs may qualify for special provisions aimed at enhancing their participation in the tender process. This can include preferential pricing, simplified compliance requirements, and potential support in terms of technical assistance. The government encourages MSE participation to promote local economies and compliance with ‘Make in India’ policies.
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