Tender Title: Video Conferencing End Point

Reference Number: GEM/2025/B/6095962

Issuing Authority: Central Police Organisation, Ministry of Home Affairs

Scope of Work and Objectives

This tender aims to procure Video Conferencing End Points to enhance communication capabilities within the Central Police Organisation. The primary objective is to facilitate interactive video conferencing solutions that ensure seamless connectivity for effective collaboration among various departments within the organisation. Bidders are expected to provide high-quality, reliable equipment capable of supporting diverse communication needs, including meetings, webinars, and training sessions.

Eligibility Criteria

The eligible entities for this tender must be registered companies that specialize in the supply of video conferencing hardware and accessories. Specific eligibility requirements include:

• Valid registration with the appropriate regulatory bodies.
• Proven experience in providing similar solutions to government or large-scale institutional clients.
• Compliance with all applicable laws and regulations pertaining to product safety and technology standards.

Technical Requirements

The tender outlines specific technical requirements that bidders must adhere to, including:

• Capability to support HD video and audio quality.
• Compatibility with existing conferencing software and platforms utilized by the Central Police Organisation.
• Equipment must come with a warranty of at least one year.

Bidders are encouraged to demonstrate how their proposed solutions meet or exceed the outlined specifications, focusing on features, performance, and usability.

Financial Requirements

Interested bidders will be required to submit detailed financial proposals highlighting all costs associated with procurement and installation, including:

• Unit price per video conferencing endpoint.
• Total bid amount based on a total quantity of 31 units required.
• Any additional costs associated with delivery, installation, and after-sales service.

Document Submission Details

All tender documents must be submitted electronically through the specified e-procurement platform. Bidders must ensure that their submissions are complete, including:

• Technical proposals outlining how they meet the tender's specifications.
• Financial proposals detailing all costs.

Incomplete or late submissions will not be considered.

Special Provisions

This tender may include special provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Bidders are encouraged to highlight their eligibility for such provisions as it may influence the evaluation process.

Evaluation Process

Proposals will be evaluated based on a combination of technical merit and cost-efficiency. The evaluation criteria will include:

• Compliance with stated technical specifications.
• Price competitiveness.
• Past performance and client references.

Delivery Locations

Successful bidders will be required to ensure delivery of the video conferencing end points to designated locations specified by the Central Police Organisation throughout the country.

Contact Information

For further inquiries related to this tender, participants are encouraged to refer to the official contact details available within the procurement platform.

In summary, this tender presents an opportunity for companies specializing in audio-visual technologies to contribute to enhanced communication capabilities within a major governmental organization. Bidders are encouraged to prepare thorough and compliant submissions to maximize their chances of success.