Government Tender for Civil Works at 66KV Khodana and Mesar Substations in Gujarat

This government tender invites qualified civil construction firms to undertake comprehensive civil works at 66KV Khodana and Mesar Substations in Gujarat. The project encompasses the construction of a control room building, foundations, cable trenches, compound walls, RCC roads, and miscellaneous civil works. The scope also includes foundation work for 66KV Khodana SS and feeder bays at Mesar SS under the Palanpur Circle. The project aims to enhance power transmission infrastructure, ensuring reliable electricity supply in the region. Bidders must meet strict eligibility criteria, including technical and financial qualifications, to participate. The project duration is approximately 5 months, with a bid submission deadline of June 6, 2025. The estimated project cost is approximately 19.21 million INR, with a bid security of 192,148 INR. This tender is open to experienced civil contractors registered in Gujarat, with relevant experience in power infrastructure projects. The procurement process emphasizes transparency, quality, and timely delivery, aligning with government standards for infrastructure development.

• Construction of Control Room Building at specified locations.
• Foundation work for 66KV Khodana SS and opposite feeder bay foundations at Mesar SS.
• Excavation, concreting, and reinforcement for foundations, cable trenches, and control room structures.
• Installation of cable trenches for power and control cables, ensuring proper routing and safety.
• Erection of compound walls around substations for security and safety.
• Construction of RCC roads within the substation premises for vehicular movement.
• Miscellaneous civil works including drainage, fencing, and site leveling.

Item	Description	Quantity	Specifications
Control Room	Civil structure for control room	As per drawings	Reinforced concrete, fire-resistant materials
Foundations	Foundations for SS and feeder bays	As per site	Concrete grade M20, reinforcement as per standards
Cable Trenches	Trenches for cable laying	As per site	Concrete and brickwork, waterproofing
Compound Wall	Security fencing around substations	As per site	Brick and concrete, with gates
RCC Road	Internal roads within substations	As per site	150mm thick RCC, compacted base

1. Mobilization and site preparation. 2. Excavation and foundation work. 3. Construction of control room and other civil structures. 4. Installation of cable trenches and fencing. 5. Final finishing and quality checks. 6. Handover and project completion.

Important Requirements:

• All works must comply with applicable codes and standards.
• Use of quality materials as specified.
• Adherence to safety and environmental regulations.
• Timely completion within 5 months.

✓ Must be a registered civil contractor in Gujarat with valid registration certificates.
✓ Proven experience in executing power substation civil works, preferably at 66KV or higher voltage levels.
✓ Financial stability demonstrated by solvency certificates not older than 1 year.
✓ Submission of all required documents including GST registration, PAN card, and experience certificates.
✓ Must have completed similar projects worth at least 50% of the estimated project cost in the last 3 years.

Criteria	Minimum Requirement
Registration	Valid civil contractor registration in Gujarat
Experience	At least 2 similar projects in power infrastructure
Financial	Solvency certificate of minimum 1 million INR
Documents	GST registration, PAN, experience certificates
Project Value	Minimum 50% of estimated cost in last 3 years

**Note:** Bidders must submit all documents as per the tender guidelines to qualify for technical evaluation.

The civil works must adhere to the following technical parameters:

Parameter	Specification
Concrete Grade	M20 or higher
Reinforcement	As per IS codes, minimum 0.8% of concrete volume
Foundation Depth	Minimum 1.5 meters below ground level
Cable Trench Width	300mm, with waterproofing measures
RCC Road Thickness	150mm, with proper compaction
Material Standards	BIS and relevant Indian standards

The process involves: 1. Site survey and preparation. 2. Excavation and foundation laying. 3. Structural work including walls and control room. 4. Installation of cable trenches and fencing. 5. Finishing, testing, and handover.

All materials used must be certified and conform to BIS standards. Technical compliance will be verified during inspection and quality checks.

The estimated project cost is approximately 19.21 million INR. Bidders must submit a bid security deposit of 192,148 INR along with their proposals. The financial bid should include detailed cost breakdowns covering materials, labor, equipment, and overheads.

Cost Component	Estimated Cost (INR)
Material	8,000,000
Labor	6,000,000
Equipment	2,500,000
Overheads	2,000,000
Contingency	720,000
Total	19,210,000

Payment terms are milestone-based, with 20% advance, 50% on completion of foundations and structures, and remaining 30% after final inspection and approval. All payments are subject to submission of valid invoices and compliance with quality standards. The bid validity period is 180 days from the bid submission deadline.

1. Download and review the tender documents from the official portal.
2. Submit the required documents and bid security before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically via the designated platform.
5. Bids will be opened publicly on the specified date.
6. Evaluation of bids will be conducted based on technical compliance and financial competitiveness.
7. Successful bidders will be notified and invited for contract signing.

Event	Date	Details
Bid Submission Start	16-05-2025 19:00	Bidders can upload documents from this date
Bid Submission End	06-06-2025 16:00	Last date for bid submission
Bid Opening	06-06-2025 16:15	Public opening of bids

**Important:** Bidders must ensure all documents are correctly uploaded and conform to the specified formats. Late submissions will not be entertained.

Bids will be evaluated based on the following criteria:

Criteria	Weightage
Technical competence and experience	40%
Financial bid	30%
Compliance with technical specifications	20%
Past performance and references	10%

**Minimum thresholds:** - Technical score must be at least 70 out of 100. - Financial bid must be within the specified budget. - All mandatory documents must be submitted and verified.

The evaluation will prioritize quality, experience, and cost-effectiveness to ensure timely and satisfactory project completion.

Date	Event	Details
16-05-2025	Bid Submission Start	Bidders can begin submitting bids
06-06-2025	Bid Submission End	Last date for bid submission at 4:00 PM
06-06-2025	Bid Opening	Bids will be opened at 4:15 PM
06-06-2025	Evaluation Completion	Expected date for evaluation results
15-06-2025	Award Notification	Tentative date for award announcement

**Note:** All deadlines are strict; bidders must adhere to the schedule to participate successfully.

For queries and assistance, bidders can contact:

Name	Designation	Contact Number	Email
Chief Engineer (Procurement & Contracts)	Procurement Officer	8980001929	procurement@getecl.in

**Address:** Sardar Patel Vidyut Bhavan, Race Course, Vadodara - 390 007, Gujarat. Support is available during office hours from 9:00 AM to 5:00 PM on working days. Bidders are encouraged to seek clarifications well before the bid deadline.

This tender emphasizes transparency, quality, and adherence to safety standards. Bidders are advised to thoroughly review the tender documents, including technical specifications and terms & conditions. Training sessions on online bidding procedures are organized regularly. All participating firms must ensure compliance with government procurement policies and submit authentic documents. The project aims to strengthen Gujarat's power infrastructure, contributing to reliable electricity supply in the region. Bidders should ensure timely submission and complete documentation to avoid disqualification.