Tender Title: LED Display System
Reference Number: GEM/2025/B/6150365
Issuing Authority: Co-operation Department Odisha
The Co-operation Department Odisha invites qualified bidders to participate in the tender for the LED Display System intended to enhance digital communication and outreach efforts. This project aims to procure a high-quality, durable, and efficient LED display system that meets the specific visual and operational requirements outlined in the tender documentation.
Scope of Work and Objectives
The primary objective of this tender is to supply and install a comprehensive LED display system that is suitable for various environments, including but not limited to outdoor public spaces and indoor event venues. The appointed contractor will be responsible for the complete installation, configuration, and maintenance of the system to ensure optimal performance. Specific tasks include:
- Supply of the LED display units.
- Installation services, including necessary hardware.
- Post-installation maintenance and technical support.
- Training for end-users on system operation and maintenance.
Eligibility Criteria
To be eligible, bidders must satisfy the following requirements:
- Must be a legally registered business entity.
- Proven experience in supplying and installing LED display systems.
- Financial stability and capability to undertake the project.
- Compliance with technical specifications as outlined in the tender documents.
Technical Requirements
The LED display system must comply with the following technical specifications:
- High resolution and brightness suitable for daylight use.
- Durable construction to withstand weather conditions if intended for outdoor use.
- Easily manageable software for content upload and display.
- Energy-efficient operation.
Financial Requirements
Bidders must demonstrate financial capability through:
- Submission of audited financial statements for the past three years.
- A valid bank guarantee or a similar instrument as required.
- Compliance with all applicable taxes and duties.
Document Submission Details
Interested bidders are required to submit their proposals, which should include:
- Completed tender application forms.
- Detailed technical and financial proposals.
- Any additional documents as specified in the tender instructions.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply, and provisions will be made to support these local businesses.
- Startups may receive benefits under the relevant government schemes.
Evaluation Process
The evaluation of received bids will be carried out based on a multi-criteria approach, which will include:
- Technical competence and experience.
- Financial viability.
- Cost-effectiveness of the proposal.
Delivery Locations
The LED display systems will be delivered and installed at specified locations determined by the Co-operation Department Odisha. Each delivery site will be delineated in the technical agreement post-award.
Contact Information
For any queries related to this tender, interested parties should refer to the official communication channels provided by the Co-operation Department Odisha in the tender documents.
This tender offers a significant opportunity for contractors experienced in LED display systems to contribute to the state's digital initiatives while adhering to essential procurement guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity with a proven track record in supplying and installing LED display systems. Bidders must demonstrate financial stability and possess relevant technical skills to meet the project’s demands as stipulated in the tender documents.
Bidders must submit relevant certificates that may include a valid business registration certificate, GST registration, and any industry-specific certifications that demonstrate compliance with quality standards for LED display systems. Additionally, experience certificates for past projects will enhance the proposal.
Proposals must be submitted electronically via the designated platform as indicated in the tender documents. All documents should be provided in the accepted formats, such as PDF and DOCX, and must adhere to the submission guidelines outlined in the document to ensure compliance.
Bidders are required to submit an Earnest Money Deposit (EMD) along with their proposals. The exact amount will be specified in the tender documentation. Additionally, a performance security will be necessary upon the award of the contract to ensure commitment to the terms and conditions.
The evaluation process will be transparent and based on multiple set criteria, including financial viability, technical competence, and the overall cost-effectiveness of the submitted bids. A scoring system may be used to rank proposals based on the criteria established in the tender documentation. Notification of the result will be communicated through official channels.
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