Tender Title: LED Display System
Reference Number: GEM/2025/B/6150703
Issuing Authority: Co-operation Department Odisha
The Co-operation Department of Odisha is soliciting bids for the procurement of LED Display Systems under the tender identified by the reference number GEM/2025/B/6150703. This tender is designed to enhance public engagement through advanced display technology while supporting local procurement initiatives and bolstering the regional economy.
Scope of Work and Objectives
The primary objective of this tender is to acquire five (5) high-quality LED Display Systems tailored for both indoor and outdoor environments. These systems should be equipped with cutting-edge technology that enables clear visibility in various lighting conditions. The scope of work entails the supply, installation, and commissioning of these systems, ensuring they meet operational requirements and quality standards.
Eligibility Criteria
Eligible bidders must be registered entities and demonstrate the capability to deliver the required products and services. Special consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and Startups, as outlined in the tender documentation.
Technical Requirements
Proposed LED Display Systems must adhere to the following technical specifications:
- Full HD resolution with at least 720p output
- Weather-resistant design suitable for outdoor installation
- Energy-efficient components
- Capability for remote operation and programming
- Warranty provision of a minimum of three (3) years on all components
It is imperative that all products comply with applicable quality standards and certifications.
Financial Requirements
Bidders must provide a breakdown of costs including the total bid price, which should encompass the supply, delivery, installation, and any applicable taxes or charges. Compliance with designated payment terms specified in the tender documentation is obligatory.
Document Submission Details
All necessary documents, including bid proposals, eligibility certifications, and financial statements, should be submitted electronically. Ensure that submissions are made in the accepted document formats as per the guidelines provided.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering benefits that facilitate competitive bidding. Startups will also find provisions designed to assist in their participation, thereby promoting local entrepreneurship.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria, focusing on compliance with technical specifications, financial viability, and overall bid responsiveness. The evaluation procedure is structured to ensure transparency and fairness throughout the process.
Delivery Locations
The successful bidder will be expected to deliver the LED Display Systems to locations specified in the bid agreement, ensuring timely and efficient delivery.
Contact Information
While specific contact information for queries may be included in the official tender documentation, all interested bidders are encouraged to consult the official portal for further assistance and questions.
This tender represents a significant opportunity for qualified bidders to engage in public service improvement through advanced technology solutions. It is essential to adhere to all stipulations and requirements outlined in this tender to ensure a successful bid submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include that bidders must be registered entities capable of fulfilling the contract’s requirements. They must comply with relevant local laws and present necessary certifications. MSEs and Startups have special provisions allowing them advantages in the bidding process.
Bidders are required to submit valid certifications demonstrating compliance with quality standards relevant to LED Display systems. This may include documentation proving adherence to safety, energy efficiency, and operational capabilities as outlined in the technical specifications.
The registration process entails submitting an electronic bid through the designated platform. Bidders must fill out all required fields accurately and attach necessary documents in the specified formats. Additional guidance may be obtained from the official portal during the registration phase.
Payment terms for this tender are defined in the tender documentation. Typically, payments may be made upon installation completion, subject to the performance of the systems meeting specified criteria. Bidders should ensure they clearly outline their payment schedule within their proposals.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs may receive advantages during the evaluation process and potentially relaxed bidding criteria designed to enhance their participation in government contracts and encourage local economic growth.
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