COAL INDIA LIMITED Tender by Mahanadi Coalfields Limited (GEM/2025/B/6201694)
Executive Table,Computer Table,Steel Almirah,Steel sheving racks,Office Chair Non Revolving,Executi
Tender Timeline
Tender Title: Procurement of Office Furniture for MCL GM Office Mahalaxmi Area
Reference Number: GEM/2025/B/6201694
Issuing Authority: Coal India Limited
Department: Ministry of Coal
Scope of Work and Objectives
The primary objective of this tender is to procure essential office furniture for the MCL GM Office located in the Mahalaxmi Area. The scope encompasses the supply of various office furniture items, specifically tailored to meet the needs of modern office environments. The main category of items includes executive tables, computer tables, steel almirahs, steel shelving racks, and non-revolving office chairs. With a total quantity requirement of 78 pieces, the tender aims to enhance the office's functionality and aesthetics, supporting the efficient performance of its staff.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific qualifications which include being an incorporated entity capable of supplying the listed items. Bidder credentials may be verified through certificates demonstrating a proven track record in supplying similar items to public or private sector organizations.
Technical Requirements
The technical requirements include providing high-quality materials that conform to industry standards for durability and design. Each item must be able to pass specific quality checks, ensuring that they meet ergonomic and aesthetic standards suitable for executive office space.
Financial Requirements
Bidders are required to submit a breakdown of costs, including the total bid price for the furniture, as well as any projected delivery, installation, and maintenance expenses. A transparent financial proposal enhances the seller's credibility and engages the evaluating authority’s confidence.
Document Submission Details
Bidders must prepare and submit relevant documentation which should include:
- Bid proposal
- Item specifications and images
- Proof of prior work experience
- Financial proposal
All documents must be submitted in the specified formats, ensuring compliance with the submission guidelines outlined in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, providing them with opportunities to compete on equal footing. The tender body expects compliance with local content policies and Make in India guidelines, promoting indigenous manufacturing and service provisions.
Evaluation Process
The evaluation of bids will be conducted through a thorough review process assessing the proposals against predefined criteria. This involves checking compliance with technical and financial aspects. The evaluation committee will prioritize completeness and adherence to standards to ensure a fair selection of bidders.
Delivery Locations
The successful bidders will be required to deliver the office furniture to the specified locations within the Mahalaxmi area, adhering to the delivery timeline set forth in the tender guidelines.
Contact Information
For any clarifications or queries regarding the tender, interested bidders are encouraged to reach out to the designated contacts listed within the tender documentation. Effective communication will be key to ensuring that all potential bidders have the necessary information to partake in the tender process successfully.
This description provides all the important information regarding the procurement of office furniture for the MCL GM Office, aligning with the needs of potential vendors while ensuring compliance with government regulations.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying office furniture and providing evidence of past supply contracts. Bidders should submit relevant certifications to demonstrate their experience and capacity to deliver high-quality items, focusing on meeting the standard requirements outlined in the tender documentation.
The technical specifications involve specific quality and design standards necessary for the furniture. Each item must be made of durable materials that adhere to ergonomic guidelines. Bidders should ensure that their products are aesthetically appealing and functionally suited for executive office settings.
Bids must be submitted electronically through the specified procurement platform. Accepted document formats typically include PDF and Word Documents. All submissions must comply with the guidelines provided in the tender, ensuring that all documents are correctly formatted and complete to avoid disqualification.
Payment terms generally involve a partial advance payment followed by milestone payments upon successful delivery and installation of the furniture. The evaluation criteria will consider the technical compliance, financial viability, and delivery timelines, prioritizing proposals that provide value for money while meeting all required specifications.
MSEs are encouraged to participate as there are special provisions that may include relaxed eligibility criteria, dedicated support for documentation, and potential financial incentives. This initiative supports the government’s objective of boosting local manufacturing and entrepreneurial ventures, contributing to the overall growth of the economy.
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