COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6168017)
OIL RING, 3STG OEM PART NO. M5903ST131216111003,WEARING RING CASING, 3STG OEM PART NO. M5903ST13121
Tender Timeline
Tender Title and Reference Number
Tender Title: Procurement of Flowmore Make Model 3 Stage 80 LPS 150 MTR Head SS Const Head Pump Spares
Reference Number: GEM/2025/B/6168017
Issuing Authority/Department
The issuing authority for this tender is Coal India Limited under the Ministry of Coal.
Scope of Work and Objectives
The primary objective of this tender is to procure essential spare parts for Flowmore make model 3 stage pumps. This entails providing necessary components that ensure optimal performance and longevity of the pumps utilized in various applications. The total quantity required for this procurement is 17 pieces, which include specific OEM parts such as oil rings, wearing rings, impellers, and neck bushes.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific requirements which typically include being a registered entity with the necessary licenses to operate in the respective domain. Interested parties should have relevant experience in the supply of pump spares and a proven track record in the industry.
Technical Requirements
Bidders must provide spares that conform to the following technical specifications:
- OEM Part Specifications: All parts must meet the OEM part numbers specified in the tender documentation.
- Quality Assurance: Provided parts should ensure optimal functionality of the Flowmore pump model.
- Testing Compliance: Bidder may be required to demonstrate compliance with quality standards and thorough testing documentation for each part.
Financial Requirements
Bidders will be expected to submit financial proposals that align with the scope of work outlined in the tender. Adequate financial documentation demonstrating the ability to deliver the specified components within budget will be necessary.
Document Submission Details
Interested bidders must prepare a comprehensive bid that includes all required documentation. Submissions should be made electronically via the GEM portal as per the guidelines specified under the tender provisions.
Special Provisions
The tender specifically encourages participation from Micro, Small and Medium Enterprises (MSEs) and startups. Special benefits under various government schemes may be applicable, promoting local manufacturing and competitive pricing.
Evaluation Process
The evaluation of bids will be conducted based on the compliance of submitted documents, technical qualifications, product specifications, and pricing. Proposals will be assessed on a lowest price tender basis, unless otherwise specified in the tender documentation.
Delivery Locations
All spares must be delivered to designated locations as communicated by Coal India Limited after successful bid awarding and contract finalization.
Contact Information
Although specific contact details for queries are not provided in the tender documentation, it is advised to utilize the official Coal India Limited portal for further assistance and clarification regarding submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the necessary licenses to supply the specified spare parts, and having a relevant track record in delivering similar products. Bidders must also demonstrate their capacity to meet technical specifications and financial stability to undertake the project, making them accountable for delivering quality and compliance.
The technical specifications require all spare parts to conform strictly to the OEM part numbers detailed in the tender documentation. This includes items such as oil rings, wearing rings, impellers, and neck bushes for the Flowmore model pumps. All parts must meet the quality standards and undergo necessary testing processes to ensure they align with industry regulations and the operational demands of the pumps.
The Earnest Money Deposit (EMD) is a financial security amount that bidders may be required to submit along with their proposals. This deposit serves as a commitment to the process and is refundable upon conclusion of the bidding process, provided that the terms are met. The specific EMD amount and submission instructions should be clarified in the tender documents.
Bidders must submit their proposals electronically through the designated GEM portal as specified in the tender documentation. All required documents, including technical specifications and financial proposals, must be included in the electronic submission to ensure compliance and completeness for evaluation.
Participation from Micro, Small, and Medium Enterprises (MSEs) is actively encouraged within this tender framework. These enterprises may benefit from relaxed eligibility criteria, access to government incentives, and prospects for better market opportunities under various government schemes supporting local production and procurement.
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