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COAL INDIA LIMITED Tender by Central Coalfields Limited (GEM/2025/B/6159325)

COMPRESSOR part no RD510725OP,COMPRESSOR OIL part no RD57103OP,CONDENSOR part no RD46847OP,VALVE pa

Hazaribag, Jharkhand
Goods
Qty:3,924
EMD: ₹1.7 Lakh
EST Bid: ₹82.7 Lakh
COAL INDIA LIMITED Tender by Central Coalfields Limited (GEM/2025/B/6159325)

Tender Timeline

Tender Issue
April 25, 2025 at 3:33 PM

Tender Title: AC Spares for Various HEMM Equipments

Reference Number: GEM/2025/B/6159325

Issuing Authority: Coal India Limited

Department: Ministry of Coal

Coal India Limited is inviting bids for the supply of components essential for the maintenance and operation of various Heavy Earth Moving Machinery (HEMM) equipments. This tender is primarily focused on sourcing AC spares, which include a comprehensive list of essential components such as compressors, valves, condenser fans, and refrigerants. The objective of this tender is to ensure smooth operational efficiency and maintenance of HEMM machinery utilized in coal mining.

Scope of Work and Objectives

The successful bidder will be required to supply a wide range of AC spares, specifically:

  • Compressor part no RD510725OP
  • Compressor Oil part no RD57103OP
  • Condenser part no RD46847OP
  • Valve part no RD58076OP
  • Various other components and parts listed in the detailed BOQ

The primary objective is to ensure that all supplied goods conform to the required specifications for durability and functionality within the industrial environment of Coal India Limited.

Eligibility Criteria

Interested bidders must meet the following eligibility criteria:

  • The bidder must be a registered entity with a valid business license.
  • Previous experience in supplying similar parts to government or large-scale private sector projects is preferable.
  • Proven capability to handle bulk orders and provide timely supply of goods.

Technical Requirements

Bid submissions must adhere to the following technical requirements:

  • All parts should meet industry standards and specifications as outlined in the BOQ.
  • Documentation proving compliance with quality standards and manufacturers' certifications is required.
  • Bidders must also ensure the availability of spare parts as per the specified quantities in the tender.

Financial Requirements

  • Bidders must provide detailed pricing for each item listed in the BOQ.
  • Payment terms shall be discussed and finalized post-evaluation of the bids and awarding of the contract.

Document Submission Details

Bidders are requested to submit the following documentation as part of their proposal:

  • Detailed technical specifications of each component.
  • Certification documents proving compliance with quality standards.
  • Business registration and financial details, including tax identification information.
  • Any other relevant documents that showcase the bidder's capability to fulfill the requirements.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups will receive certain benefits during the evaluation process, including but not limited to:

  • Price preference for eligible MSEs.
  • Support for startups in terms of compliance and accreditation processes.

Evaluation Process

Bids will be evaluated based on:

  • Compliance with technical specifications.
  • Pricing considerations and offered warranties.
  • Experience and past performance on similar contracts. The selection will ensure that the most qualified bidders are chosen to proceed with the contract.

Delivery Locations

The successful bidder will be responsible for delivering the AC spares to designated locations specified by Coal India Limited across various operational sites.

Contact Information

For further inquiries or details related to this tender, interested applicants are encouraged to connect directly with the procurement team at Coal India Limited.

General Information

Item Category
COMPRESSOR part no RD510725OP , COMPRESSOR OIL part no RD57103OP , CONDENSOR part no RD46847OP , VALVE part no RD58076OP , BLOWER MOTOR AALY part no RD5129331P , CONDENSOR FAN ASSLY part no RD586276P , EXPANSION VALVE part no RD570150P , RECEIVER DRIER ASSY part no RD572720P , RECIEVER DRYER part no RD5109440P , PRESSURE SWITCH part no RD595770P , HOSE 50 FT part no RD55006600P , HOSE 50 FT part no RD55008600P , HOSE 50 FT part no RD55010600P , FTG 10 CHARGING PORT part no RD572310P , FTG 10 MALE STRAIGHT part no RD569510P , Number 8 FEMALE 90 DIG CHARGING PUT part no RD572250P , Number 8 FEMALE 90 DIG part no RD568400P , Number 6 MALE STRAIGHT part no RD578050P , Number 6 FEMALE 90 DIG part no RD569450P , FTG Number 6 MALE 90 DEG BAND part no RD569440P , REFRIGERANT GAS part no R134A
Ministry Name
Ministry of Coal
Department Name
COAL INDIA LIMITED
Organisation Name
Central Coalfields Limited
State
Jharkhand
City
Hazaribag

Financial Information

Estimated Bid Value
₹82,69,236.00
EMD Amount
₹1,65,400.00
Bid Offer Validity
105 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes

Tender Documents

5 Documents
GeM-Bidding-7761050.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

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Frequently Asked Questions

The eligibility requirements include being a registered entity, with a valid business license. Interested parties should have previous experience in providing similar supplies, particularly to government projects. Additionally, bidders should demonstrate their capacity to manage large orders effectively and assure timely deliveries to meet operational requirements.

The technical specifications for the AC spares are detailed in the Bill of Quantities (BOQ). Each component must conform to specific industry standards to ensure functionality within Coal India Limited’s operational environment. Bidders must provide documentation that verifies conformance to these quality standards.

The Earnest Money Deposit (EMD) details are specified in the tender documentation. Typically, bidders will need to submit an EMD along with their bid, as a safeguard against non-compliance. The exact amount will depend on the total bid value, and conditions regarding the return of the EMD will be provided in the tender terms.

Bidders can submit their proposals electronically or through physical documentation, depending on the guidelines specified in the tender document. It is crucial to adhere to the submission methods to ensure compliance and facilitate a smoother evaluation process.

Micro, Small, and Medium Enterprises (MSEs) will receive specific benefits such as price preferences during the evaluation process and assistance in fulfilling compliance requirements. This initiative aims to promote local businesses and support the growth of small-scale industries in line with national policies.

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